California Judicial Branch Contract Law

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Please e-mail your comments or questions to JBCM@jud.ca.gov.

On March 24, 2011, Senate Bill 78 was enacted creating a new Part 2.5 of the Public Contract Code (PCC) designated the California Judicial Branch Contract Law (JBCL). With certain exceptions, the JBCL requires that superior and appellate courts, the Judicial Council, the Administrative Office of the Courts (AOC), and the Habeas Corpus Resource Center comply with provisions of the PCC that are applicable to state agencies and departments related to the procurement of goods and services.

PCC 19206 of the JBCL requires the Judicial Council to adopt and publish a Judicial Branch Contracting Manual incorporating procurement and contracting policies and procedures that these judicial branch entities must follow. On August 26, 2011, the Judicial Council adopted the Judicial Branch Contracting Manual (Manual) to comply with PCC 19206. The effective date of this Manual is October 1, 2011.

Notification to the Bureau of State Audits
Under PCC 19204(a), any JBE contract with a total cost estimated at more than $1 million is subject to the review and recommendations of the Bureau of State Audits (BSA) to ensure compliance with the California Judicial Branch Contract Law. Each JBE must notify the State Auditor, in writing, of the existence of any such contract within 10 court days of entering into the contract. The date of “entering into the contract” is the date on which the contract is fully executed by all parties. BSA has set up the following electronic mailbox for JBEs to provide notice to the State Auditor of contracts with a total cost estimated at more than $1 million: Judicial.Branch.Contracts@bsa.ca.gov. (Exempted from this requirement are administrative or infrastructure IT projects with total costs estimated at more than $5 million which are subject to reviews and recommendations as specified in GC 68511.9 and do not need to be reported to BSA under PCC 19204(a)).

Judicial Branch Contracting Manual (revised effective January 1, 2014)

The Judicial Branch Contracting Manual contains policies and procedures for judicial branch entities to follow when procuring goods and services.

Forms

These samples were written to be compliant with the Judicial Branch Contract Law (Pub. Contract Code §§19201-19210) and the Judicial Branch Contracting Manual as they existed on the date the samples were prepared.

Sample Solicitation Documents

Sample Invitation for Bid (IFB) for Non-IT Goods




Sample Request for Proposal (RFP) for Non-IT Services




Sample Request for Proposal (RFP) for IT Goods and Services

Sample Contract Terms & Conditions

Full Standard Agreement


Services-Short Form Agreement


Sample Clauses


IT Agreement


Leveraged Procurement Agreement (LPA)


JBCL Appendix

Miscellaneous JBCM Documents
Sample DVBE Program

The documents below provide guidance and sample forms for the establishment and management of a disabled veteran business enterprise ("DVBE" ) program. For information about DVBEs, see chapter 3 of the JBCM.

Step by step guides


Sample rules and procedures


Sample Forms



Sample language for solicitation documents and contracts


Sample DVBE webpage


 

Sample Small Business Preference Program for IT Goods and Services

Public Contract Code section 12102.2(c) requires that a five percent small business preference be accorded to all qualifying small businesses in the procurement of IT goods and services. The following documents are provided to assist JBEs in complying with Public Contract Code section 12102.2(c).

Sample procedures

Sample Forms


Sample language for solicitation documents and contracts

Other

Other Resources

  • http://serranus.courtinfo.ca.gov/surplus/. This webpage, which is on the password protected Serranus website, was created by the AOC to provide the California judiciary with a central location for listing surplus goods and equipment available for sale, transfer or exchange. The site is currently managed by the AOC’s Administrative Service Division.
  • http://www.courts.ca.gov/procurementservices.htm. This webpage, which is on the AOC’s pubic website, provides a list of AOC master agreements. The site is currently managed by the AOC’s Finance Division.

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