Judicial Council to Hold Meeting on CCMS and Branch Technology

March 22, 2012

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Judicial Council to Hold Special Meeting on CCMS and Branch Technology on March 27

SAN FRANCISCO—The Judicial Council of California will hold a special public business meeting on the California Court Case Management System (CCMS) and branch technology from 9:00 a.m. to 5:50 p.m. on Tuesday, March 27, 2012. The meeting will be held in the Judicial Council Conference Center, Hiram Johnson State Office Building, Third Floor, Ronald M. George State Office Complex, 455 Golden Gate Avenue, San Francisco.

Chaired by Chief Justice Tani G. Cantil-Sakauye, the council is the administrative policymaking body of the California courts. The meeting will be audiocast live on the California Courts website. The agenda and reports, summarized below, are posted.

Judicial Branch Budget Update: The Judicial Council will receive a report on the current California fiscal environment and the status of the fiscal year 2012–2013 judicial branch budget and upcoming legislative budget hearings. (No action required.)

CCMS Deployment Cost Analysis: Grant Thornton LLP, a national auditing and consulting firm, will present its report on the CCMS deployment plan and approach. The presentation will include a cost analysis of the early adopter deployment to the Superior Court of San Luis Obispo County, as well as an approach and cost benefit for deployment of CCMS to ten additional courts. (No action required.)

CCMS Deployment Options: The council will review and consider three options for CCMS for fiscal year 2012–2013:

Option 1: Deploy CCMS to the Superior Court of California, County of San Luis Obispo. This option deploys CCMS to one early adopter court, the Superior Court of San Luis Obispo County, followed by the Grant Thornton recommended 10 court, Phase 2 strategy that balances economic return, diversity and needs of courts.

Option 2: Pause CCMS Activities for 12 months, then continue deployment to the Superior Court of San Luis Obispo. This option involves pausing CCMS activities for 12 months and then deploying CCMS to one early adopter court, the Superior Court of San Luis Obispo County, followed by the Grant Thornton recommended 10 court, Phase 2 strategy that balances economic return, diversity, and needs of courts.

Option 3: Terminate V4 and Leverage CCMS Technology. This option would end V4 as a statewide program for the California trial courts. This option recognizes the current fiscal environment and proposes to analyze and potentially leverage the technical infrastructure, application functionality, processes and artifacts, ensuring the assets owned by the judicial branch will be used to meet ongoing technology solutions for the California trial courts.

Maintenance and Operations Costs: This report discusses the funding for maintenance and operations support for the CCMS Criminal and Traffic Case Management System (V2) deployed in the Superior Court of Fresno County in 2006 and the CCMS Civil, Small Claims, Probate and Mental Health Case Management System (V3), deployed between 2006 and 2008 in six superior courts—Los Angeles, Orange, Sacramento, San Diego, San Joaquin, and Ventura.

Delay Cost Reimbursement: This report discusses the cost reimbursement of $16 million for a delay caused by the vendor, Deloitte Consulting, LLP, in the development of CCMS. (No action required.)