SAPC 2013-01-JMG: Request for Proposals - Phoenix SAP System Support Consultants 2013-2016

Update: October 16, 2013

Notice of Intent to Award:
Effective April 22, 2013
It is the intent of the AOC to award the contract to EPI_USE America, Inc.

Update: April 22, 2013

Publication of Scores for Price Subject Areas of Proposals and Final Scores:

The highest ranked firm is EPI-USE America, Inc.

The Administrative Office of the Courts and the California Courts system wishes to thank all of the firms that participated in this RFP.

Update: April 19, 2013

Publication of Scores for Non Price Subject Areas of Proposals:

Possible Points

Subject Area Being Evaluated

Bidders Points

ASPIRE

EPIUSE

IBC

MATRIX

PHOENIX

SAGE

SIERRA

10

Organization Background and Experience:
Experience of the proposing organization based upon evaluation of the description of support methodology, internal management processes and similar projects provided in your Proposal.

5.80

9.00

4.80

2.13

6.87

6.60

2.93

40

List of Consultants Proposed and Resumes:
The quality of the consultants proposed to provide the services as judged by their educational background, training and past work experience.

21.73

33.07

16.80

22.13

21.47

23.20

15.73

Total Non-cost Points (50 Possible)

27.53

42.07

21.60

24.27

28.33

29.80

18.67

Notice of Public Opening of Pricing Portion of Proposals:
The Pricing Portion of the Proposals will be publicly opened on Monday April 22 at 11 AM at:

Administrative Office of the Courts
455 Golden Gate Ave.
San Francisco, CA 94102

Participants are to assemble in the Lobby of Floor 6. At 11 AM participants will be moved to the room where the opening will be held. There will be no teleconference of the opening.

Price scores and final scores to be published here later in the day on April 22

Update: February 27, 2013

Answers to Questions Received


Revised “Proposed Consultants and Titles” form for use in responding to this RFP

Update: February 23, 2013

Revised List of Participants in Telcon of February 8, 2013

Update: February 13, 2013

List of Participants in Telcon of February 8, 2013


Update: February 8, 2013

The e-mail address to be used for correspondence relating to this RFP is OCCM_Solicitations@jud.ca.gov

Initial Publishing Date:  January 15, 2013

The AOC seeks to contract with a single organization that will provide experienced and knowledgeable consultants to the Trial Court Administrative Services Office (“TCAS”) to assist TCAS in fulfilling its support responsibilities for a mature SAP installation known as the Phoenix System. The Phoenix System provides financial data for 58 of California’s Superior Courts and  Human Resources and Payroll Data for 7 Superior Courts.

RFP:


Legal Agreement:


Forms:

Questions and Answers Form:


Payee Data Record Form:


Iran Contracting Act Certification Form:


DVBE Participation Form:


Proposed Consultants and Titles Form:


Pricing Proposal Form:


Schedule:  The Schedule applicable to this procurement is as follows:

Activity Date Comment

RFP Issued

01/14/13

 

Tele Con Call - Pre Proposal Introduction and Conference

02/08/13

1:00 pm PST
Conference Line Details:
(877) 468-2136
Participant code:
811924

Deadline for Submission of Written Questions

02/22/13

5:00 pm PST

Written Questions and Answers Posted

03/08/13

 

Proposal Due Date and Time

03/22/13

5:00 pm PDT

Evaluation of Non Price Subject Areas of Proposals

04/19/13

 

Publication of Scores for Non Price Subject Areas of Proposals

04/19/13

 

Public Opening of Pricing Portion of Proposals

04/19/13

 

Posting of Final Scores and Notice of Intent to Award

04/26/13

 

Execution of Contract

05/03/13

 

Contract Start Date (Planned)

06/03/13