Rule 10.16. Technology Committee
(a) Technology policies
The Technology Committee oversees the council's policies concerning information technology. The committee assists the council by providing technology recommendations focusing on the establishment of policies that emphasize long-term strategic leadership and that align with judicial branch goals. The committee is responsible for determining that council policies are complied with on specific projects approved and funded by the council and that those projects proceed on schedule and within scope and budget.
(Subd (a) amended effective September 1, 2015.)
The committee coordinates the activities of the Administrative Director, council internal committees and advisory committees, the courts, justice partners, and stakeholders on matters relating to court information technology. The committee also, in collaboration or consultation with the Policy Coordination and Liaison Committee, coordinates with other branches of government on information technology issues.
(Subd (b) amended effective January 1, 2016; previously amended effective September 1, 2015.)
The committee seeks reports and recommendations from the Administrative Director, the courts, and stakeholders on information technology issues. It ensures that information technology reports to the council are clear, are comprehensive, and provide relevant options so that the council can make effective final information technology policy decisions.
(d) Strategic and tactical technology plans
(1)Strategic technology plan
The strategic technology plan describes the technology goals for the branch. With input from advisory committees and individual courts, the committee is responsible for developing and recommending a strategic technology plan for the branch and the courts.
(2)Tactical technology plan
The tactical technology plan outlines the technology initiatives and projects that provide a road map for achieving the goals in the strategic technology plan. The committee provides oversight approval and prioritization of the tactical technology plan, which is developed and recommended by advisory committees with input from the courts.
(Subd (d) adopted effective September 1, 2015.)
(e) Technology needs, standards, and systems
The committee will, in partnership with the courts, develop timelines and recommendations to the council for:
(1)Establishing an approach and vision for implementing information technology that serves the courts, litigants, attorneys, justice partners, and the public, while considering available resources and information technology needs;
(2)Improving judicial branch information technology governance to best serve the implementation of technological solutions;
(3)Reviewing and recommending information technology standards; and
(4)Encouraging the courts to leverage their collective economic purchasing power in acquiring technological systems.
(Subd (e) amended and relettered effective September 1, 2015; adopted as subd (d).)
(f) Sponsorship of branchwide technology initiatives
The committee may act as executive sponsor of branchwide technology initiatives under the workstream model in rule 10.53(c).
(Subd (f) adopted effective September 1, 2015.)
(g) Funding of branchwide technology initiatives and projects
The committee reviews, prioritizes, and recommends requests for the funding of branchwide technology initiatives and projects with input from advisory committees. Factors to be considered by the committee include overall return on investment, business risk, alignment with the technology goals approved by the council in the strategic technology plan, and the availability of sufficient funding from an identifiable funding source.
(Subd (g) adopted effective September 1, 2015.)
(h) Collaboration and consultation with the committee
Other committees and advisory bodies should collaborate or consult with the committee (1) before making decisions or recommendations on technology policies, standards, and projects, and (2) before recommending funding priorities or making recommendations to approve funding requests for branchwide technology initiatives and projects.
(Subd (h) adopted effective September 1, 2015.)
(i) Oversight of advisory committees and task forces
For those advisory committees and task forces over which it has been assigned oversight by the Chief Justice, the Technology Committee ensures that the activities of each are consistent with the council's goals and policies. To achieve these outcomes, the committee:
(1)Communicates the council's annual charge to each;
(2)Reviews an annual agenda for each to determine whether the annual agenda is consistent with its charge and with the priorities established by the council; and
(3)Oversees the branchwide technology initiatives sponsored by each.
(Subd (i) amended and relettered effective September 1, 2015; adopted as subd (e).)
Rule 10.16 amended effective January 1, 2016; adopted effective February 20, 2014; previously amended effective September 1, 2015.