Registration Software For Conference and Registration Services, RFP# CJER92013-LV

Update: December 23, 2013

Publication of Scores for Cost Evaluation Results

PossiblePoints

Criterion

Certain

Cvent

US eDirect

Starcite

30%

Cost

0

16

30

8

Total Cost Points (30 Possible)

0

16

30

8



Update: December 9, 2013

Publication of Scores for Non Price Subject Areas of Proposal:

Possible Points

Criterion

Certain

Cvent

US eDirect

Starcite

10%

Positive Business Reference

5

10

1

0

10%

Experience with Similar Clients
(such as state or government organizations)

4.5

10

1

0

30%

Ability to provide technical features listed
(scalability, reports requested, and security protocols) as well as any additional technical features not listed

17

30

3

17.5

20%

System-intuitiveness, ease of use
(would need product demonstration in person or through WebEx)

13

20

0

7.5

Total Non Cost Points (70 possible)

39.5

70

5

25



For current key dates and events, please see below:

EVENT DATE

RFP issued:

Friday,  Sept 20, 2013

Deadline for questions to Solicitations Mailbox at solicitations@jud.ca.gov

End of Day Friday,
September 27, 2013

Submit request to participate in Conference Call at solicitations@jud.ca.gov

Monday, October 7, 2013
1:00 p.m.

Pre-proposal Conference Call

Tuesday, October 8, 2013
2:00 p.m.

Deadline for questions from Pre-proposal Conference Call

Friday, October 11, 2013
2:00 p.m.

Questions and answers posted

Tuesday, October15, 2013

Latest date and time proposal may be submitted

Tuesday, October 22, 2013
4:00 p.m. PST

Anticipated interview dates (estimate only)

Week of October 28, 2013

Evaluation of proposals (estimate only)

Week of November 18, 2013

Cost Portion of Proposals Public opening at the following:
Administrative Office of the Courts
455 Golden Gate Avenue, 6th Floor #6321
San Francisco, CA

Thursday, December 12, 2013
Starting Time: 1:30 p.m.

Notice of Intent to Award (estimate only)

Week of December 16, 2013

Negotiations and execution of contract (estimate only)

Week of January 6, 2014

Contract start date  (estimate only)

January 20, 2014


The Judicial Council of California, Administrative Office of the Courts seeks proposals from online registration software providers to submit their qualifications for an off the shelf registration software product configurable by the user to enable full product functionality and ensure timely, cost effective and efficient event registration service to be used by program attendees.

Questions regarding this RFP should be directed to Solicitations@jud.ca.gov by Friday, September 27, 2013 end of day.

Proposals must be received by October 22, 2013 no later than 4:00 P.M. Pacific Time.

Hard copy proposals must be delivered to:

Judicial Council of California
Administrative Office of the Courts
Attn: Nadine McFadden, RFP:  CJER92013-LV
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688
Further details regarding the solicitation and program requirements are set forth in the RFP No. CJER92013-LV and related documents below:

 

Request for Proposal RFP# CJER92013-LV (Revision 1)


Attachment 1: Administrative Rules Governing RFPs


Attachment 2: Terms and Conditions


Attachment 3: Proposer’s Acceptance of Terms and Conditions


Attachment 4: Vendor Payee Data Record Form


Questions and Answers


 

Notice of Intent to Award


Notice of Award


 

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