San Luis Obispo Case Management System Replacement RFP#: ISD-06192012-SLO

The Administrative Office of the Courts (AOC), through this Request For Proposals (RFP) is soliciting proposals to replace San Luis Obispo Superior Court’s existing legacy systems with a CMS/DMS solution. The selected CMS/DMS and associated services should be modern, efficient, reliable, economical and proven. It is also the goal of this RFP to engage an experienced vendor capable of executing an efficient project within the thirteen-month timeframe and also within budget. This RFP establishes a general scope and terms of services that should form the basis for each proposal, and the AOC will select a contractor based upon the highest scored proposal pursuant to the terms of this RFP.

Register for the July 9th Pre-Proposal Teleconference by emailing Solicitations@jud.ca.gov by no later than June 27, 2012.

Additionally, submit questions to Solicitations@jud.ca.gov by no later than July 10, 2012.

Proposals must be received no later than 4:30 p.m. Pacific time, on Wednesday, July 24, 2012. Proposal hard copies must be delivered to:

Administrative Office of the Courts
Attn: Nadine McFadden, RFP # ISD-06192012-SLO
455 Golden Gate Avenue
San Francisco, CA  94102-3688

For current key dates and events, please see below:

No.

Key Events

Key Dates

1

AOC issues RFP on behalf of San Luis Obispo Superior Court

6/19/12

2

Deadline for proposers to register for Pre-Proposal {Q&A} Conference

6/27/12

3

Pre-Proposal Conference (2:00 PM – 5:00 PM PDT via Conference Call)

7/9/12

4

Deadline for proposers to submit questions, requests for clarifications or modifications to Solicitations@jud.ca.gov

7/10/12

5

Post Vendor Questions and Court/AOC Answers

7/12/12

6

Vendor Solicitation Specifications Protest Deadline

7/13/12

7

Proposal due date and time (4:30 PM, PDT)

7/24/12

8

Invitations for Demonstrations

8/1/12-8/7/12

9

Presentations (solution demonstrations and interviews)

8/16/12-8/17/12

10

Pre-Pricing evaluation

8/20/12-8/28/12

11

Cost Portion of Proposals Public opening at the following:

Administrative Office of the Courts
“Golden Gate Room,” 3rd Floor
455 Golden Gate Avenue,
San Francisco, CA

8/29/12
Starting time: 10:00 am

12

Notice of intent to award

9/26/12

13

Execution of contract  between vendor and San Luis Obispo Superior Court

11/20/12

Further information regarding this solicitation is set forth in Request for Proposal (RFP) ISD-06192012-SLO.

RFP

Attachment 1 - Administrative Rules Governing RFPs

Attachment 2 - Court Standard Terms and Conditions

Attachment 3 - Proposer’s Acceptance of Terms and Conditions

Attachment 4 - Vendor Data Record Form

Attachment 5 - Iran Contracting Act Certification

Attachment 6 - Conflict of Interest Form

Attachment 7 - Business and Functional requirements, Revision 1

Attachment 8 - Testing Requirements

Attachment 9 - Configuration Requirements

Attachment 10 - Training Requirements

Attachment 11 - Integration Requirements

Attachment 12 - Network-Desktop Requirements

Attachment 13 - Application/Architecture/Security Requirements

Attachment 14 - DMS Requirements

Attachment 15 - San Luis Obispo Court Information

Attachment 16 - SLO CMS RFP Costing Matrix, Revision 1

Attachment 17 - Response Template, Revision 1

Exhibit A - Manual of Accounting

Exhibit B - Bail Calculation and Recalculation Process

Exhibit C - JBSIS Implementation Manual

Addendum 1

Q&A

Addendum 2

Non-cost Evaluation Results for San Luis Obispo Case Management System Replacement RFP# ISD-06192012-SLO

CourtView Justice Solutions

ISD Corp.

Tyler Technologies

Sustain Technologies, Inc

TOTAL NON COST SCORE

9/50'

8/50'

43/50'

28/50'


Intent to Award


Final Scores

 

CourtView Justice Solutions

ISD Corp.

Tyler Technologies

Sustain Technologies, Inc

TOTAL NON COST

9

8

43

28

TOTAL COST

7

15

44

21

TOTAL

16

23

87

49

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