Staff Agency Name Change

Posted Tuesday, July 29, 2014
On July 29, 2014, the Judicial Council of California adopted amendments to the California Rules of Court to cease using the name "Administrative Office of the Courts" for its staff.  More

Restructuring

In Aug 2012, the Judicial Council adopted recommendations that would formally direct the staff organization's restructuring and realignment and endorsed a plan for monthly monitoring of the implementation of the directives by the council's internal Executive and Planning Committee, chaired by Justice Douglas Miller.

Judicial Council Directives
View the latest status and information regarding Judicial Council Restructuring Directives.

Milestones

August 22, 2014

112 directives completed

Actions from the Judicial Council meeting Agenda | Minutes

  • Judicial Branch Administration: Court Technology Governance and Strategic Plan adopted Report | Listen (42 min)

Highlights from the Executive and Planning Committee Report to Judicial Council

  • As part of its annual agenda review, the Rules and Projects Committee will continue efforts to establish and maintain a rule-making process that is understandable and accessible to justice system partners and the public.
  • The Personnel Policies and Procedures Manual was updated to reflect recent legislative changes and current human resources policies and practices. To ensure that the manual remains relevant and accurate, continuous adjustments will be made reflecting current business needs/practices and the changing legal environment.



June 27, 2014

109 directives completed

Judicial Council meeting Agenda | Minutes

Highlights from the Executive and Planning Committee Report to Judicial Council

  • A rule amendment provides court executive officers with greater discretion and flexibility regarding the education requirements for trial court employees including the number of hours and, for good cause, ability to grant a one-year extension.



April 25, 2014

108 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • AOC Restructuring: After reviewing the AOC’s one-year telecommuting pilot program, the council approved a recommendation to make the more restrictive telecommute policies permanent, with an annual report by the Administrative Director. Report | Listen (56 min)
  • AOC Restructuring: Efficiencies and Restructuring of the Legal Services Office. Report | Listen (11 min)

Highlights from the Executive and Planning Committee Report to Judicial Council

  • A customer services survey was developed by the Legal Services Office (LSO) to gauge customer satisfaction, and LSO revised its management structure and defined the role of the Chief Counsel.
  • A process and the underlying infrastructure was implemented by the Information and Technology Services Office to convert contract positions to permanent, full-time positions.



February 20, 2014

102 directives completed

Judicial Council meeting Agenda | Minutes
Highlights from the Executive and Planning Committee Report to Judicial Council

  • Legislative requirements that impose unnecessary reporting or other mandates on the courts and AOC are reviewed at least annually and continue to be identified on an ongoing basis.
  • The AOC’s enterprise technology standards which define which technologies should be leveraged or phased out to maximize efficiency, are reviewed and updated semiannually.



December 12-13, 2013

100 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • AOC Restructuring: Implementation of New Guidelines for Conducting Cost-Benefit Analysis for AOC Projects. Listen (10:51)

Highlights from the Executive and Planning Committee Report to Judicial Council

  • An assessment of staffing and resources required to execute the $5 billion court construction program was completed by the Judicial Branch Capital Program Office.
  • Ongoing process improvements were implemented relating to procurement and contract administration.



October 24-25, 2013

98 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • AOC Restructuring: Efficiencies and Restructuring at the Center for Families, Children & the Courts (CFCC). Report | Listen (20:34)
  • Judicial Council Delegations to the Administrative Director of the Courts: Adopted recommendations from the Executive and Planning Committee regarding the Administrative Director of the Courts’ delegations of authority to act on the council’s behalf. Report | Listen (21 min) | News release

Highlights from the Executive and Planning Committee Report to Judicial Council
  • The vendor was selected for the AOC classification and compensation study, with an estimated study timeframe of October 2013 through November 2014.
  • Guidelines were developed for conducting cost-benefit/business use case analyses for AOC projects.



August 23, 2013

85 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • AOC Restructuring: Efficiencies and Restructuring at the Center for Judiciary Education and Research (CJER). Report | Listen (25 min)
  • Council Oversight of AOC Contracts: Adopted guidelines for review of the AOC contracting process to provide more transparency and accountability and to facilitate Judicial Council oversight . Report | Listen (15 min)

Highlights from the Executive and Planning Committee Report to Judicial Council
  • Improved processes and policies for evaluating competitive AOC grant proposals were implemented.
  • Ongoing research collaboration between the Court Operations and Special Services Office and Center for Families, Children & the Courts research staff was reviewed and updated.
  • Options for relaxing education requirements for AOC staff were implemented by the AOC Administrative Director.



June 28, 2013

78 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • AOC Restructuring: Approved recommendations of Judicial Council liaisons regarding Legal Services Office. Report | Listen (31 min)
  • Judicial Branch Education: Approved recommendations from working group regarding new judge education. Report | Listen (23 min)

Highlights from Executive and Planning Committee report to Judicial Council
  • A performance management policy was drafted addressing annual mandatory performance reviews of all employees.
  • Guidelines for the use of agency temporary employees were established.
  • The Judicial Resources and Technical Assistance project was streamlined to make it more efficient and reduce impact on the courts.



Apr 26, 2013 65 directives completed

Highlights from Executive and Planning Committee report to Judicial Council

  • Timelines were adjusted for 25 directives related to the classification and compensation study.
  • Directives related to technology planning and performance improvement were clarified.
  • Directive related to changing where appellate court education and training are managed was rescinded at the request of the appellate courts.
  • Chief Justice requests that AOC continue to staff civics education initiative in 2013 and beyond.



Feb 26, 2013

55 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • Classification and compensation study: Directed the AOC to issue request for proposals (RFPs) for conducting a classification and compensation study. This action affects 25 related directives. Report | Listen (46 min)
  • Telecommute policy: Approved a twelve-month pilot of a more restrictive telecommuting program. Report | Listen (1 hr 6 min)
  • Use of outside counsel: Directed that its liaisons to the AOC Legal Services Office review this topic and make recommendations to council. Report | Listen (16 min)

Highlights from Executive and Planning Committee report to Judicial Council
  • Directives related to restructuring the Center for Families, Children & the Courts were completed, making the office more efficient with fewer staff.
  • Internal Audits office and the Judicial Council Support Services office were restructured.
  • A chargeback to the courts for the Phoenix financial and human resource system was suspended.
  • A tracking system was created in the Legal Services Office to aid in providing better customer service to stakeholders.



Dec 14, 2012

48 directives completed

Actions from Judicial Council meeting Agenda | Minutes

  • Telecommute policy: Added directive to consider and report on alternatives for the telecommute policy, including whether policy should remain in force. Report
  • Office of Security: Approved maintaining Office of Security and deferred additional directives relating to proposed Court Security Advisory Committee. Report | Listen (20 min)



October 25, 2012

44 directives completed

Highlights from Executive and Planning Committee report to Judicial Council

  • AOC rent reduction plan implemented. By consolidating office space in all three locations and cancelling or renegotiating leases, the AOC will save $1.52 million through fiscal year 2012–2013. The effort will save an estimated $2.35 million through fiscal year 2013–14.
  • AOC restructured to include new Executive Team and three divisions.
  • Report on vacant authorized positions developed.
  • CCMS Project Management Office closed.

Earlier Milestones

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