Digitizing Judicial Branch Records, TCAS-2020-03-MS

Update: August 19, 2020
Notice of Intent to Award

Update: August 5, 2020 
Non-Cost Scoring Memo

Update: July 21, 2020 
Addendum 3
RFP Revised July 21, 2020

Update: June 24, 2020
Digitizing Judicial Branch Records, TCAS-2020-03-MS (Revised RFP)
Addendum 2
Exhibit 1: Requirements Matrix and Response Forms (Revised)
Exhibit 2: Cost Proposal Form (Revised)
Exhibit 3: Proposer Response Template (Revised)
Questions and Answers

Update: June 8, 2020
Digitizing Judicial Branch Records, TCAS-2020-03-MS (Revised RFP)
Addendum 1

The Judicial Council of California (JCC) is conducting this RFP for the benefit of the following California judicial branch entities (JBEs): the 58 Superior Courts of California (collectively, “Superior Courts” or “trial courts”), the California Courts of Appeal, the Supreme Court of California, the Habeas Corpus Resource Center, and the JCC. The JCC seeks to enter into leveraged procurement agreements, also referred to as “Master Agreements,” with one and up to five suitable vendors that can provide imaging services—scanning or otherwise developing digital images from non-digital sources—that support the goals of the judicial branch. The goals are as follows:
Enable electronic access to JBE records for the public and justice partners;
Reduce dependence on paper, microfiche, and microfilm media and their associated costs; and
Allow the judicial branch to more effectively utilize modern computerized systems.

The Master Agreements awarded from this RFP are intended to be used by any and all JBEs.

The person or entity submitting a proposal (Proposer) entering into a Master Agreement commits to implementing and operating these services in any JBE requesting to engage under a Participation Addendum as set forth in this RFP. The JCC reserves the right to reject any and all proposals, to award the contract in whole or in part, and/or negotiate any or all items with individual Proposers if it is deemed in the JCC’s best interest, or not award any contracts based on submitted proposals.

Reponses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs).

Key Dates and Deadlines

  • A mandatory proposers’ conference will be held via WebEx call at 2:00 pm (PDT) on June 10, 2020.
  • Interested parties must register for the mandatory pre-proposal conference by June 8, 2020 no later than 3:00 p.m. (PDT) at TCSolicitation@jud.ca.gov.
  • Questions regarding this RFP must be directed to TCSolicitation@jud.ca.gov and must be received by 3:00 p.m. (PDT) on June 17, 2020.
  • Proposals must be received by 3:00 p.m. (PDT) on July 9, 2020.

Additional information regarding this solicitation, its requirements and the process are set forth in RFP No. TCAS-2020-03-MS and the related documents provided below:

Digitizing Judicial Branch Records, TCAS-2020-03-MS 

Attachment 1: Administrative Rules Governing RFPs
Attachment 2: JCC Standard Terms and Conditions
Attachment 3: Proposer’s Acceptance of Terms and Conditions
Attachment 4: General Certifications Form
Attachment 5: Small Business Certification
Attachment 6: Payee Data Record Form
Attachment 7: Iran Contracting Act Certification
Attachment 8: Unruh and FEHA Certification
Attachment 9: Darfur Contracting Act Certification
Attachment 10: DVBE Declaration
Attachment 11: Bidder Declaration

Exhibit 1: Requirements Matrix and Response Forms
Exhibit 2: Cost Proposal Form
Exhibit 3: Proposer Response Template