Facilities Services’ Integrated Workplace Management System (IWMS) Project, RFP-FS-2021-15-AL

Update: October 14, 2021
Notice of Cost Proposal Opening (Revised)

Update: September 17, 2021
Addendum 03 includes:
Answers to Questions – Part II (final)
Revised RFP Document RFP-FS-2021-11-AL
RFP-FS-2021-11-AL-CAFM-Support-from-01-01-2020-metrics.xlsx


Update: September 17, 2021
Addendum 02 includes:
Answers to Questions – Part I (Part II to follow)
Exhibit 1, Scope of Work
JCC CAFM Support Incident Process Flow
JCC CAFM 1.0 Custom Objects Summary
RFP-FS-2021-11-AL-Crystal-Report-sample-exports.zip


Update: September 17, 2021
Here is the link for the Vendor demo recordings held on August 26, 2021, covering Introduction, SWO Life Cycle, Preventative Maintenance, Real Estate Overview, Incident Reporting, and Conclusion.
CAFM Vendor Demo Recording Part 1
CAFM Vendor Demo Recording Part 2


Update: September 7, 2021
Addendum 1


The Judicial Council of California, Facilities Services Office and Information Technology Services Office seeks the services of experienced TRIRIGA systems integrators to upgrade the Council’s existing on-premises TRIRIGA 10 Integrated Workplace Management System (IWMS) to the newer version used in the IBM SaaS Cloud offering, provide development and configuration of the SaaS system, implement Judicial Council business and technical requirements, and perform data migration from the existing TRIRIGA system and other databases.  The Judicial Council intends to award one (1) Master Agreement to a Proposer that can provide the services.

A Pre-Proposal Conference and CAFM demonstration will be held via video conference using MS Teams on August 26, 2021, at 9:00 AM, Pacific Time.
Meeting link: IWMS CAFM conference demo
or
https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTVhOTdhZGMtYzg4Ny00OGVlLWI4NjYtYTBhZWZlMzFhM2Yz%40thread.v2/0?context=%7b%22Tid%22%3a%2210cfa08a-5b17-4e8f-a245-139062e839dc%22%2c%22Oid%22%3a%229ca5da34-c7a1-4e6b-8b5e-cc658bbc323f%22%7d

A Letter of Intent to Bid should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 5:00 PM, Pacific Time on September 2, 2021.

Questions regarding the RFP should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 12:00 PM, Pacific Time on September 7, 2021.

Proposals must be received no later than 5:00 PM, Pacific Time on October 5, 2021.

Only electronic proposals will be accepted.  For electronic submission of proposals, email your proposal no more than three (3) days in advance of the proposal due date to the following email addresses:
Email Non-Cost Portion Proposal to:           fs202115al.noncost@jud.ca.gov
Email Cost Portion Proposal to:                   fs202115al.cost@jud.ca.gov

Further details regarding this solicitation and work requirements are set forth in the RFP and the related documents listed below. All Attachments and Exhibits are posted to the RFP webpage as separate documents:

Request for Proposal: RFP-FS-2021-11-AL

Attachments
Attachment 1: Administrative Rules Governing RFPs (IT Goods and Services)
Attachment 2:  Judicial Council’s Master Agreement 
Attachment 3: Proposer’s Acceptance of the Master Agreement 
Attachment 4: General Certifications Form 
Attachment 5: Small Business Declaration 
Attachment 6A:  Payee Data Record Form (STD 204) 
Attachment 6B:  Payee Data Record Supplement (STD 205) 
Attachment 7: Iran Contracting Act Certification 
Attachment 8: Unruh and FEHA Certification 
Attachment 9: DARFUR Contracting Certification 
Attachment 10: Proposer Submission Questions Form 
Attachment 11: Letter of Intent to Bid 
Attachment 12: Qualifications Reference Sheet 
Attachment 13: Bidder Declaration  
Attachment 14: DVBE Declaration  

Exhibits
Exhibit 1: Statement of Work  
Exhibit 1a: Business and Technical Requirements  
Exhibit 1b: Council Reports Requirements  
Exhibit 1c: Managed Services Requirements   
Exhibit 2: Council Staffing Plan 
Exhibit 3: Cost Workbook   
Exhibit 4: Proposer Response Template   
Exhibit 5: TRIRIGA Data   
Exhibit 6: VFA Facility Data  
Exhibit 7: FileMaker Pro Database Alert Casts & Members  
Exhibit 8: FileMaker Pro Database Customer ID   
Exhibit 9: FileMaker Pro Database Fleet File  
Exhibit 10: FileMaker Pro Database Lease Pieces of FAC Track File   
Exhibit 11: FileMaker Pro Database Operation Phones File  
Exhibit 12: FileMaker Pro Database Parking   
Exhibit 13: FileMaker Pro Database Utility Track  
Exhibit 14: FileMaker Pro Database Admin Shared Costs File   
Exhibit 15: Access Database  eVision