Information Technology Advisory Committee

October 4, 2019 Meeting

10:00 a.m. to 11:20 a.m.
Call-in Number: 1-877-820-7831, Public Access Code: 1437245#

• Notice and Agenda
• Materials
• Presentation Slides

Upcoming ITAC Meetings

• December 2

Previous Meetings

• 2019 Information Technology Advisory Committee Meetings
• 2018 Information Technology Advisory Committee Meetings
• 2017 Information Technology Advisory Committee Meetings
• 2016 Information Technology Advisory Committee Meetings
• 2015 Information Technology Advisory Committee Meetings

Previous Court Technology Advisory Committee Meetings

• 2015 Court Technology Advisory Committee Meetings
• 2014 Court Technology Advisory Committee Meetings

The 24 member advisory committee is comprised of appellate and superior court judicial officers and court administrators, a member of both the Senate and Assembly, a member of the State Bar, and a public member (currently, law school faculty), along with advisory staff from the Judicial Council and reports directly to the Judicial Council Technology Committee. Members are appointed by the Chief Justice for a three-year term.

Download the committee roster

• Hon. Sheila F. Hanson, Chair, Judge of the Superior Court of California, County of Orange
• Hon. Louis R. Mauro, Vice-Chair, Associate Justice of the Court of Appeal, Third Appellate District
• Hon. Marc Berman, California State Assembly Member, 24th District
• Mr. Jake Chatters, Court Executive Officer, Superior Court of California, County of Placer
• Mr. Brian Cotta, Clerk/Executive Officer Court of Appeal, Fifth Appellate District
• Mr. Adam Creiglow, Chief Information Officer, Superior Court of California, County of Marin
• Mr. Alan Crouse, Deputy Court Executive Officer, Superior Court of California, County of San Bernardino
• Hon. Julie R. Culver, Assistant Presiding Judge of the Superior Court of California, County of Monterey
• Hon. Tara M. Desautels, Assistant Presiding Judge of the Superior Court of California, County of Alameda
• Ms. Alexandra Grimwade, Senior Vice-President, Chief Information Officer, Twentieth Century Fox Television
• Hon. Michael S. Groch, Judge of the Superior Court of California, County of San Diego
• Mr. Paras Gupta, Chief Information Officer, Superior Court of California, Country of Monterey
• Hon. Robert M. Hertzberg, California State Senate Member, District 18
• Hon. Samantha P. Jessner, Judge of the Superior Court of California, County of Los Angeles
• Hon. Kimberly Menninger, Judge of the Superior Court of California, County of Orange
• Hon. James M. Mize, Judge of the Superior Court of CA, County of Sacramento
• Mr. Snorri Ogata, Chief Information Officer, Superior Court of California, County of Los Angeles
• Mr. Darrel E. Parker, Court Executive Officer of the Superior Court of California, County of Santa Barbara
• Hon. Donald I. Segerstrom, Jr., Presiding Judge of the Superior Court of California, County of Tuolumne
• Hon. Peter J. Siggins, Presiding Justice of the Court of Appeal First Appellate District, Division Three
• Hon. M. Bruce Smith, Associate Justice of the Court of Appeal, Fifth Appellate District
• Mr. Don Willenburg, Partner, Gordon & Rees LLP
• Ms. Jeannette Vannoy, Chief Information Officer, Superior Court of California, County of Napa
• Mr. David H. Yamasaki, Court Executive Officer, Superior Court of California, County of Orange
• Hon. Theodore C. Zayner, Assistant Presiding Judge of the Superior Court of California, County of Santa Clara

ITAC's Rules & Policy Subcommittee

• Hon. Peter J. Siggins, Associate Justice of the Court of Appeal First Appellate District, Division Three, Chair
• Hon. Julie R. Culver, Assistant Presiding Judge of the Superior Court of California, County of Monterey
• Hon. Samantha P. Jessner, Judge of the Superior Court of California, County of Los Angeles
• Hon. Louis R. Mauro, Associate Justice of the Court of Appeal, Third Appellate District
• Hon. Kimberly Menninger, Judge of the Superior Court of California, County of Orange
• Mr. Darrel Parker, Court Executive Officer, Superior Court of California, County of Santa Barbara
• Mr. Don Willenburg, Partner, Gordon & Rees LLP

Joint Appellate Technology Subcommittee

• Hon. Louis R. Mauro, Associate Justice of the Court of Appeal, Third Appellate District, Chair
• Mr. Kevin Green, Senior Counsel, Hagens Berman Sobol Shapiro LLP
• Mr. Jorge Navarette, Clerk of the California Supreme Court
• Ms. Beth Robbins, Assistant Clerk/Administrator, Court of Appeal, First Appellate District
• Mr. Tim M. Schooley, Supervising Attorney, Court of Appeal, Third Appellate District
• Hon. Alan G. Perkins, Judge of the Superior Court of CA, County of Sacramento
• Hon. Peter J. Siggins, Associate Justice of the Court of Appeal, First Appellate District, Division Three
• Mr. Don Willenburg, Partner, Gordon & Rees LLP

Tactical Plan for Technology (2019-2020)

At its May 17, 2019 meeting, the Judicial Council approved an update to the judicial branch’s tactical plan, which focuses on enhancing electronic access to courts and court services, and promoting more efficient business practices. The plan identifies specific initiatives the judicial branch is pursuing, in areas such as case management systems, electronic records, remote video appearances, language access services, online dispute resolution, security, and data analytics. Full report, presentation, and agenda item from the May 17, 2019 Judicial Council meeting. View Video

ITAC Project Status Report

ITAC prepares status reports summarizing efforts currently underway, per its annual agenda. These are published in alignment with ITAC regular business meetings.
Latest Status Report.

Next-Generation Hosting Framework Guide and Toolkit

At its March 2, 2018 meeting, the Judicial Council approved—effective immediately—a Judicial Branch Next-Generation Hosting Framework Guide and associated tools, to provide guidance to court leadership in planning their transitions to next-generation hosting solutions. Additionally, the following tools accompany the guide to assist courts in their transitions:

• A list of service level hosting recommendations
• A court data center inventory and service levels template
• A budget roadmap planning template

Full report, presentation, and agenda item from the March 2, 2018 Judicial Council meeting.

Disaster Recovery (DR) Framework Guide and Toolkit

At its March 2, 2018 meeting, the Judicial Council approved—effective immediately—a Judicial Branch Disaster Recovery Framework Guide to help any judicial branch entity with the various processes necessary to plan and implement a disaster recovery strategy. Additionally, the council supported the initiation of a pilot program to test the framework and adopted the following tools for use by the courts:

• A “How to Use” guide
• A build-your-own DR Plan tool

Full report, presentation, and agenda item from the March 2, 2018 Judicial Council meeting.

Electronic Filing Standards and Policies on Electronic Filing Managers

The Judicial Council approved, effective July 1, 2016, technical information exchange standards for e-filing and directed ITAC to develop a plan for implementation of these standards. Full report, presentation, and agenda item from June 24, 2016 Judicial Council meeting.

Information Systems Controls Framework: "How to Use" Guide and Checklist 

Approved by the Judicial Council Technology Committee and the Information Technology Advisory Committee (ITAC). Prepared by the ITAC Information Security Framework Workstream October 2015. Full report to the Judicial Council, October 8, 2015.

Survey & Findings: Video Remote Technology in California Courts (December 2014)

This survey on courtroom use of Video Remote Technology (VRT) was conducted by the CTAC Projects Subcommittee to ascertain the extent to which VRT has actually been used, or is currently being used, by California judicial officers.

Advancing Access to Justice Through Technology: Guiding Principles for California Judicial Branch Initiatives

Approved by the Judicial Council August 2012. Prepared by the CTAC Outreach Subcommittee.

Background
Initially the Court Technology Task Force was created in 1994 as a transitional body, designed to bridge the analyses of the 2020 Commission regarding court technology and the formation of the Court Technology Standing Advisory Committee. In 1995, the Judicial Council adopted the task force’s recommendations and formed the Court Technology Advisory Committee (CTAC) as a standing committee. CTAC’s Rule of Court was established in 1999. In 2015, a rule of court amendment renamed the committee the Information Technology Advisory Committee (ITAC) and revised its roles and responsibilities to reflect the committee’s sponsorship of statewide technology initiatives.

Charge
Per Rule of Court 10.53, ITAC makes recommendations to the council for improving the administration of justice through the use of technology and for fostering cooperative endeavors to resolve common technological issues with other stakeholders in the justice system. The committee promotes, coordinates, and acts as executive sponsor for projects and initiatives that apply technology to the work of the courts.

In addition to the duties outlined for all advisory committees, ITAC must also:

1. Oversee branchwide technology initiatives funded in whole or in part by the state;
2. Recommend rules, standards, and legislation to ensure compatibility in information and communication technologies in the judicial branch;
3. Provide input to the Judicial Council Technology Committee on the technology and business requirements of court technology projects and initiatives in funding requests;
4. Review and recommend legislation, rules, or policies to balance the interests of privacy, access, and security in relation to court technology;
5. Make proposals for technology education and training in the judicial branch;
6. Assist courts in acquiring and developing useful technologies;
7. Establish mechanisms to collect, preserve, and share best practices across the state;
8. Develop and recommend a tactical technology plan, described in rule 10.16, with input from the individual appellate and trial courts; and
9. Develop and recommend the committee’s annual agenda, identifying individual technology initiatives scheduled for the next year.