Collections Banner

Collections and Distribution

Collections Resources


Each superior court and county is jointly required to report to the Judicial Council the performance and best practices of the cooperative court and county collection program pursuant to Penal Code section 1463.010.

Effective June 27, 2017, Assembly Bill 103 added section 68514 to the Government Code which requires the 58 court and county collection programs to report collections-related information in addition to what each program is currently required to report. The new data elements were incorporated to the Collections Reporting Template (CRT).

The Collections Reporting Template is an Excel workbook comprised of various sheets designed to capture collections information as mandated. Provided below are links to the Collections Reporting Template for FY 2018-19 and the corresponding instructions and glossary.

On June 4 and 5, two WebEx training sessions were provided for court and county staff in preparation for the completion of the CRTs, due on July 16 and September 1, 2019.  The training materials used during the sessions are provided below as added resources for completing the CRT.

How to Report

The Collections Reporting Template is due on or before July 16, 2019 to comply with GC 68514.  In addition, any information not included in the July report should be submitted on or before September 1, per PC 1463.010

The Collections Reporting Template may be sent to the Judicial Council Budget Services, Funds and Revenues Unit via email or U.S. mail (see contact information below). The Annual Financial Report must be signed by the authorized court and county representatives.

If you have any questions or need assistance with completing the CRT please contact us.


Judicial Council of California
Budget Services, Funds and Revenues Unit
2850 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833

Cost Recovery

In June 2012, the Judicial Council approved revisions to the Guidelines and Standards for Cost Recovery to reflect the amendments to Penal Code section 1463.007, as enacted by Senate Bill 857 (Stats. 2010, ch 720).

Penal Code section 1463.007 provides the standards by which a court or county may recover the costs of operating a comprehensive collection program. Costs may be recovered from the collection of delinquent court-ordered fees, fines, forfeitures, penalties, and assessments before revenues are distributed to another government entity.

The Guidelines and Standards for Cost Recovery assists collection programs in the cost recovery process. The guidelines and standards, the glossary, and the distribution template can be downloaded here.

Available Resources

Intercounty Case Transfers

Assembly Bill 673 (Stats. 2015, ch. 251) amended Penal Code section 1203.9 to, among other things, identify the transferring court as the responsible party for the collection, accounting, and distribution of any court-ordered debt that is unpaid at the time of transfer for intercounty transfers of probation and mandatory supervision cases. Alternatively, with approval of the transferring court, the receiving court may elect to collect the unpaid debt from the defendant with the transferring court still responsible for the accounting and distribution of the court-ordered debt.

AB 673 also required that the council consider adoption of rules of court to implement the collection, accounting, and distribution requirements for intercounty probation case transfers. The Judicial Council approved the Criminal Law Advisory Committee recommendation at its October 28, 2016 meeting to amend California Rule of Court 4.530, prompting clarifying revisions to Section 3, “The Order for Transfer” (page 2), of the Intercounty Probation Case Transfer Statewide Fiscal Procedures, below.  For more information and assistance regarding intercounty transfers, please contact us at

Available Resources

Fiscal Procedures, Rule of Court, Statute, and Sample Agreement:


Other Forms:

Performance, Benchmarks and Best Practices

Performance Measures and Benchmarks

Penal Code section 1463.010 requires the Judicial Council to establish performance measures and benchmarks to review the effectiveness of cooperative superior court and county collection programs statewide. The approved Collections Performance Measures and Benchmarks can be downloaded below.

Performance Measures and Benchmarks

Best Practices

Legislation requires each court and county to report annually to the Judicial Council the extent to which it is following established best practices for its collection programs. The approved Collections Best Practices can be downloaded below.

Collections Best Practices

Criteria for a Successful Civil Assessments Program

The following Criteria for a Successful Civil Assessments Program was adopted by the Judicial Council in August 2005, pursuant to Penal Code 1214.1, and is based on the effective practices used by court and county collections programs that have proven successful civil assessment programs.

Discharge from Accountability

Government Code sections 25257-25259.95 authorize and establish the eligibility criteria for discharging court-ordered debt. A discharge from accountability may be completed by the responsible collecting entity for the following case types: infractions, misdemeanors, and felonies. For more information and assistance about discharging debt, you may contact the Revenue and Collections Unit at:

The following documents are unofficial, sample forms for your reference.

Impact of Bankruptcy Filing on Court-Ordered Debt

The impact of bankruptcy (under Chapter 7, 11, and 13) filing on court-ordered debt collection must be evaluated on a case-by-case basis as they arise. A bankruptcy expert and/or individualized scrutiny may be needed to advise courts on specific issues.

The Appendix below provides generalized guidance of the impact of bankruptcy on court-ordered debt. It is important to note that each case must be evaluated on an individual basis to ensure that these general guidelines apply.

Enforcement of Civil Money Judgements

Delinquent debt imposed by a juvenile court may be referred to FTB-COD for collection
Under a recent amendment to Revenue and Taxation Code section 19280 (Sen. Bill 1210 (Stats. 2012, ch.762)), court and county collection programs may now forward to the Franchise Tax Board Court-Ordered Debt (FTB-COD) program for collection, fines, penalties, and other amounts imposed by a juvenile court. The court-ordered debt must be at least $100 and must be delinquent at least 90 days.

Criminal and Traffic Fines Enforceable as Money Judgments Information Sheet
Penal Code section 1214(d), was amended by Senate Bill 857 (Stats. 2010, ch. 720) to clarify that fines, fees, penalties, and assessments imposed in criminal and traffic cases are exempt from the 10-year limitations period applicable to enforcement of civil judgments.

Memorandum of Understanding (MOU)

Penal Code section 1463.010 generally addresses the collection of court-ordered debt. The collaboration between courts and counties is essential to the success of the collections effort statewide and requires a written agreement between the parties.

A written court and county collections MOU satisfies the requirement for a cooperative plan, as required by Penal Code section 1463.007, as it outlines the responsibilities of a court and county in implementing Judicial Council collections guidelines, and evidences the collaboration between the court and county.

We recommend that courts consult with the Judicial Council’s Legal Services Office before negotiating and/or executing a court and county collections MOU.

Statewide Master Vendor Agreements for Collection Services

The Judicial Council of California has awarded statewide master vendor agreement for collection services. The list of approved collection vendors, contact information, and master agreements for use by courts and counties are linked below.

Legislative Reports

Fiscal Year 2017-2018

Fiscal Year 2016-2017

Fiscal Year 2015-2016

Fiscal Year 2014-2015

Fiscal Year 2013-2014

Fiscal Year 2012-2013

Fiscal Year 2011-2012

Fiscal Year 2010-2011

Fiscal Year 2009-2010

Fiscal Year 2008-2009