Audio Video Systems Modifications and Integration Services, RFP# CJER 05-13-RB

The purpose of this Request for Proposal (“RFP”) is to obtain written proposals to replace obsolete and broken audiovisual (“AV”) equipment and systems in the Supreme Courtroom and the Judicial Council Boardroom at the Judicial Council of California and Supreme Court of California, located in the Ronald M. George Civic Center Complex at 350 McAllister Street in San Francisco, CA 94102. The systems to be replaced include those used to provide audio and video signals for the press and general public; the current equipment and systems must be replaced to enable provision of signals consistent with current industry standards. The courtroom requires a modified design and replacement of systems and equipment required for local sound reinforcement, assistive listening, audio teleconferencing, audio archiving and video acquisition and distribution to areas within the building complex, including camera replacement. The Judicial Council Boardroom requires replacement of equipment and systems including those that provide audio reinforcement and processing, video display, assistive listening, and video acquisition and distribution to areas within the building complex, including camera replacement. The new systems and equipment must be integrated with existing AV and control systems.

A mandatory pre-proposal walkthrough of the Judicial Council Boardroom and Supreme Courtroom on Thursday, May 16, 2013 at 1:00 Pacific Time. The AOC will reject a proposal from any proposer who did not attend this walkthrough.

Questions regarding this RFP should be directed to by May 20, 2013 3:00 pm Pacific Time.

Proposals must be received by May 28, 2013, 3:00 pm Pacific Time.

Hard copy proposals must be delivered to:
Judicial Council of California
Administrative Office of the Courts
Attn: Nadine McFadden, RFP: CJER 05-13-RB
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688

Further details regarding the solicitation and program requirements are set forth in the RFP and related documents provided, below:

Request For Proposal

Attachment 1: Administrative Rules Governing RFPs

Attachment 2: Terms and Conditions

Attachment 3: Proposer’s Acceptance of Contract Terms and Conditions

Attachment 4: Vendor Data Record Form

Attachment 5: Conflict of Interest Certification Form

Attachment 6: Conflict Minerals Certification Form

Attachment 7: Cost Pricing Form - Revision 1

Attachment 7a: Proposed AV Equipment and Components

Attachments 8a – 8d: Drawings of Existing Systems

8a - Boardroom Audio - Revision 1

8b - Boardroom Video

8c - Courtroom Audio

8c - Courtroom Video

Addendum 1

Questions and Answers

Non-Cost Evaluation Results

Public Opening of Cost Portion of Proposals

Intent to Award