Integrated Workplace Management Solution, RFI# REFM-2016-07-SS

Update: June 21, 2016
Responses to Questions

You are invited to respond with information to assist the Judicial Council of California (“Judicial Council”) in identifying an Integrated Workplace Management Solution (IWMS) that includes modules designed to accommodate the needs of facilities management and maintenance, real estate, capital projects, and environmental and energy management within a single software platform.

The Judicial Council of California, chaired by the Chief Justice of California, is the chief policy making agency of the California judicial system. The office of Real Estate and Facilities Management (REFM) of the Judicial Council is responsible for managing the state judiciary's portfolio. REFM manages ongoing operational needs for more than 500 court judicial branch facilities, as well as site selection and acquisition for new capital projects.

Major areas of responsibility include management of a $216 million budget and staff of over 75 employees; acquisition and assemblage of sites for the capital construction programs; analysis of, and transactions related to, 270 leases, licenses and MOUs per year; administration of 362 leases representing millions of dollars in contractual obligations; environmental regulatory compliance of over 500 facilities; operation, maintenance, repair and modifications to a 20 million square foot portfolio of court properties housing the largest judiciary in the United States.

In addition to the IWMS, we are also seeking solutions that have a mobile interface, and could be hosted in the cloud or in a hybrid infrastructure. The system should be able to process invoices, and interface with a data warehouse, reporting tools, Oracle financials, and other applications if needed.

The primary objective of this Request for Information (“RFI”) is to gather information on qualified IWMS’s that can provide a one-stop “management” of REFM’s business-critical services.

All interested parties should submit a cover sheet, company description with appropriate supporting information clearly marked “Response to RFI – Integrated Workplace Management Solution (IWMS)” by 3:00 PM, Pacific Time, on June 24, 2016 to the following point of contact:

Judicial Council of California
Attn: Nadine McFadden – RFI No. REFM-2016-07-SS
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102

RFI: REFM-2016-07-SS