HCRC Document Scanning Services, RFP# HCRC-SS-071216

Update: August 1, 2016
Intent to Award

Update: July 19, 2016
Questions and Answers

The Habeas Corpus Resource Center (“HCRC”) is an entity of the Judicial Branch that provides counsel to represent indigent men and women under sentence of death in California. The HCRC employs attorneys, investigators, paralegals, and other support staff. The HCRC's mission is to provide timely, high-quality legal representation for indigent petitioners in death penalty habeas corpus proceedings before the Supreme Court of California and the federal courts, to recruit and train attorneys to expand the pool of private counsel qualified to accept appointments in death penalty habeas corpus proceedings, and to serve as a resource to appointed counsel, thereby reducing the number of unrepresented inmates on California's death row. The Habeas Corpus Resource Center is located in San Francisco, and certain of its financial and operational functions are administered by the Judicial Council under its procedures.

The HCRC seeks the services of a company with expertise in document scanning and imaging services. The HCRC wishes to establish a relationship with a Contractor that can accommodate a fluctuating monthly volume of scanning according to standard specifications. We are looking for the most time- and cost-effective solution. Accuracy, flexibility, experience, timeliness, and cost are key factors.

The funding available for this project includes a range of $35,000 to $50,000.

Questions should be directed to rfpsolicitations@hcrc.ca.gov and must be received by no later than 3:00 pm, Pacific Daylight Time, July 15, 2016.

Proposals must be received by no later than 3:00 pm, Pacific Daylight Time, July 22, 2016.

Hard copy proposals must be delivered to:
Attn: Scanning Proposals – RFP No. HCRC-SS-071216
Habeas Corpus Resource Center
303 Second Street, Suite 400 South
San Francisco, CA 94107

Further details regarding the solicitation are set forth in the RFP and related documents provided, below:


Attachment 1 - Administrative Rules Governing RFPs (IT Goods and Services)

Attachment 2 - HCRC Standard Terms and Conditions

Attachment 3 - Proposer’s Acceptance of Contract Terms and Conditions

Attachment 4 - General Certifications

Attachment 5 - Small Business Declaration

Attachment 6 - Past Monthly Scanning Volume

Attachment 7 - DVBE Declaration

Attachment 8 - Bidders Declaration

Attachment 9 - Payee Data Record

Attachment 10 - Cost Breakdown Worksheet