Request for Proposals for Energy Efficiency Lighting Services, REFM-2016-28-SM

Update: May 10, 2017
Intent to Award

Update: April 24, 2017
Attachment 1 - FTP Instructions

A folder containing Reflected Ceiling Plans (RCP) has been uploaded to the JCC’s FTP site under the folder titled, JCC Energy Audits. Reflected Ceiling Plans are not provided for all facilities. Please review the RFP’s attachment regarding the JCC’s FTP site for login and retrieval of the information.  The new file is entitled “2017 Lighting RFP Floorplans and RCP.

Note that all proposals due this Friday, April 28, 2017 by 3:00 p.m. (Pacific Time) must include the appropriate attachments returned, filled out, and signed as needed in order to be considered responsive and acceptable proposals.

Update: April 11, 2017
Questions and Answers

Update: April 6, 2017
Revision 1 - Note a change in the Lighting Site Walk Schedule.   
Attachment 2 - Dates and Sites for Onsite Walk Through

The selected Proposer(s) will provide energy efficiency lighting replacement and retrofitting services, as described below.

1. Lighting

 Lighting EEMs include re-lamping and retrofits of existing fixtures.  Because the Judicial Council’s portfolio was mostly built before the year 2000, many of the facilities have outdated and inefficient lighting.  In addition, the cost and ease of re-lamping or retrofitting lighting fixtures with Light-Emitting Diodes (“LED(s)”) has made this a much more viable option.  For lighting projects, the Judicial Council will prioritize options that do not impact any Asbestos Containing Materials (“ACM”).

Scope of Work Template includes:

  1. Existing fixtures and counts;
  2. Proposed fixtures and counts;
  3. Energy use for both existing and proposed fixtures and an energy savings analysis.


Cost Analysis Template includes:

  1. Existing fixtures and counts,
  2. Proposed fixtures and counts,
  3. Energy use for both existing and proposed fixtures and an energy savings analysis;
  4. Unit material and labor cost for each proposed fixture;
  5. Unit material and labor cost for lighting controls;
  6. Additional project costs, such as sales tax, recycling costs, etc.;
  7. Total project cost;
  8. A projection of the dollars saved by reducing energy use, and
  9. An analysis that identifies the Simple Payback for each facility.

Proposers are required to list options to re-lamp or retrofit existing lighting fixtures with energy saving options as well as the least disruptive option in terms of potential asbestos-containing material.  Therefore, the Scope of Work Template should include the proposed options for a work-around solution for lighting replacement or retrofitting.

2. Deliverable Templates

Proposers are required to complete the following templates identifying the deliverables for each facility for which they are bidding:

  1. Scope of Work Template, and
  2. Cost Analysis Template.

Each template should be clearly marked to identify the facility for which the Scope of Work and Cost Analysis is intended and should identify specific deliverables.  Facility and cost specific deliverables shall be described in Attachment 3 – the Scope of Work Template and Attachment 4 – Cost Analysis Template.  Instructions on how to complete the templates will be given during the pre-proposal teleconference.

The final Scope of Work may include one or a variety of energy efficiency lighting measures. Proposers may bid on any number of facilities as desired.  The final Scope of Work may be changed, or terminated, in whole or in part by the Judicial Council, without affecting in any way the remaining scope.  There is no guarantee by the Judicial Council that the Proposer will, if awarded a contract, be requested to provide services under this RFP.

Questions regarding the RFP should be submitted in writing to the Judicial Council of California via on April 10, 2017, by 3:00 p.m. (Pacific Time)

Proposals must be received by no later than 3:00 p.m. (Pacific Time) on April 28, 2017.

Hard copies of proposals must be delivered to:  
Judicial Council of California
Attn.: Lenore Fraga-Roberts – REFM-2016-28-SM-RFP
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102

Further details regarding this solicitation and work requirements are set forth in the REFM-2016-28-SM-RFP, Energy Efficiency Lighting Services and the related documents listed below:

RFP (Updated April 24, 2017)

Attachment 1 - FTP Instructions for Utility Audits (Updated April 24, 2017)

Attachment 2 - Dates and Sites for Onsite Walk Through (Updated April 6, 2017)

Attachment 3 - Scope of Work Template for Proposer

Attachment 4 - Cost Analysis Template for Proposer

Attachment 5 - Administrative Rules Governing RFPs (Non-IT Services)

Attachment 6 - Standard Agreement Draft

Attachment 7 - Acceptance of Terms and Conditions Form

Attachment 8 - Payee Data Record Form

Attachment 9 - Disabled Veterans BE Declaration

Attachment 10 - Bidder's Declaration of DVBE Status Form

Attachment 11 - General Certifications Form

Attachment 12 - Darfur Contracting Act Certification

Attachment 13 - Iran Contracting Act Certification

Attachment 14 - Submittal of Questions Firm

Attachment 15 - Internal Background Check Policy