Scanning and Reprographic Service Contractors, RFP-FS-2020-08-AL

Update: October 20, 2020
Questions and Answers


The Judicial Council of California, Facilities Services Office seeks the services of qualified Contractors with experience in performing services related to scanning and reprographics (“Contractor(s)”) with expertise in all phases of scanning, copying, and binding of large-scale architectural documents as required to perform a variety of services for court facilities. Contractor(s) that are selected will enter into a Standard Agreement ("Contract") with the Judicial Council for scanning and reprographics projects. The Judicial Council anticipates Contracts will be issued to a single Contractor under this RFQ.

A Pre-Proposal Telephone Conference will be held on Thursday, October 8, 2020,
from 10:00-10:30 A.M. Pacific Time.
Call-in Number: 1-877-820-7831
Participant Code: 109630

Questions regarding the RFP should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov by 3:00 P.M. Pacific Time, Thursday, October 15, 2020.

Proposals must be received by no later than 3:00 P.M. Pacific Time on Monday, October 26, 2020.

Non-electronic, written proposals must be delivered to:
Judicial Council of California
Branch Accounting and Procurement
Attn: Sheryl Berry, Administrative Specialist
RFP Title: Scanning and Reprographic Services
RFP Number: RFP-FS-2020-08-AL
455 Golden Gate Ave, 6th Floor
San Francisco, CA 94102

For electronic submission of proposals, email your proposal no more than three (3) days in advance of the proposal due date to the following email addresses:
Email Cost Proposal to:             fs202008al.cost@jud.ca.gov
Email Technical Proposal to:     fs202008al.proposal@jud.ca.gov

Further details regarding this solicitation and work requirements are set forth in the RFP#: RFP‑FS‑2020‑08‑AL, Scanning and Reprographics Services and the related documents listed below:

RFP INDEX
1.0       BACKGROUND INFORMATION
2.0       DESCRIPTION OF SERVICES
3.0       TIMELINE FOR THIS RFP
4.0       RFP ATTACHMENTS
5.0       RESPONDING TO THE REQUEST FOR PROPOSAL
6.0       SUBMISSIONS OF PROPOSALS
7.0       PROPOSAL CONTENTS
8.0       OFFER PERIOD
9.0       EVALUATION OF PROPOSALS
10.0      INTERVIEWS
11.0      CONFIDENTIAL OR PROPRIETARY INFORMATION
12.0      DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE
13.0      PROTESTS

Request for Proposal
Attachment 1: Administrative Rules Governing RFPs (Non-IT Services)
Attachment 2: JCC Standard Terms and Conditions
Attachment 3: Proposer’s Acceptance of Terms and Conditions
Attachment 4: General Certifications Form
Attachment 5: Darfur Contracting Act Certification
Attachment 6: Payee Data Record Form
Attachment 7: Unruh and FEHA Certification
Attachment 8: Bidder Declaration
Attachment 9: DVBE Declaration
Attachment 10: Form for Submission of Questions
Attachment 11: Price Proposal Worksheet

Standard Agreement for Scanning and Reprographic Services:
Appendix A to Standard Agreement: Goods and Services
Appendix B to Standard Agreement: Payment Provisions
Appendix C to Standard Agreement: General Provisions
Appendix D to Standard Agreement: Defined Terms
Appendix E to Standard Agreement: Unruh Civil Rights Act and FEHA Certification
Appendix F to Standard Agreement: Purchase Order and Terms and Conditions
Appendix G to Standard Agreement: Price List