Video Surveillance, Access Control, Detention Control Programmable Logic Controller (PLC) Systems and Maintenance Services, RFP-FS-2020-06-DF

Update: June 4, 2021
Notice of Intent to Award

Update: May 27, 2021
Notice of Technical Scores and Cost Proposal Opening (June 1, 2021 at 11:00 AM Pacific Time)

Update: April 29, 2021
Addendum 01
Response to Questions
Attachment B: JBE Standard Terms and Conditions-Addendum 01

The Judicial Council seeks proposals from highly qualified Contractors with expertise in two primary areas. First, to design, install, integrate, and maintain new video surveillance systems, access control systems, and detention control Programmable Logic Controller (PLC) systems on a statewide or regional basis.  Second, to repair, refresh, replace or expand existing video, access and/or detention control PLC systems that currently exist within JBE’s facilities. Every proposer does not need to provide each service.
The Judicial Council anticipates awarding one and up to four (4) Leveraged Procurement Agreement  (LPAs, also referred to as “Master Agreements”) for an initial three (3)-year team with options for up to two (2) consecutive one (1)-year terms. 

A Pre-Proposal Telephone Conference will be held on Monday, April 19 at 10 a.m. (Pacific Standard Time). Call in # 1-877-820-7831, passcode 109630.

Questions regarding the RFP should be submitted in writing to the Judicial Council via by 3:00 p.m. (Pacific Standard Time) on Monday, April 26, 2021.

Proposals must be received by no later than 3:00 p.m. (Pacific Standard Time) on Monday, May 10, 2021.

Only electronic proposals will be accepted.  Proposals must be emailed no more than three (3) days in advance of the proposal due date to the following email addresses:
For Non-Cost Proposal email to:
For Cost Proposal email to:
Further details regarding this solicitation and work requirements are set forth in the RFP#: RFP-FS-2020-06-DF and the related documents listed below:


1.         Background Information
2.         Purpose of This RFP
3.         Description of Goods and Services
4.         Timeline for This RFP
5.         RFP Attachments
6.         Responding to This RFP
7.         Proposal Contents
8.         Offer Period
9.         Evaluation of Proposals
10.       Interviews
11.       Confidential or Proprietary Information
12.       Small Business Preference
13.       Disabled Veteran Business Enterprise (DVBE) Incentive
14.       Protests
15.       Contract Terms and Administrative Requirements

Attachments – All Attachments are posted to the RFP website as separate documents

Attachments to the RFP:
Attachment A: Administrative Rules Governing RFPs (IT Goods and Services)
Attachment B: JBE Standard Terms and Conditions
Attachment C: Proposer’s Acceptance of Terms and Conditions
Attachment D: General Certifications Form
Attachment E: Darfur Contracting Act Certification
Attachment F: Small Business Declaration
Attachment G-1: Payee Data Record Form (STD 204)
Attachment G-2: Payee Data Record Supplement (STD 205)
Attachment H: Unruh and FEHA Certification
Attachment I: Bidder Declaration
Attachment J: DVBE Declaration
Attachment K: Iran Contracting Act Certification
Attachment L: Questions and Answers Form
Attachment M: Primary Areas of Expertise
Attachment N: Price Proposal Worksheet
Exhibit 1: CA County Map