Payroll Services for the Judicial Branch Entities of California, TCAS-2021-03-AJ

Update: February 16, 2022
Notice of Intent to Award

Update: January 21, 2022
Non-Cost Scores for Payroll Services

Update: December 2, 2021
Questions and Answers
Exhibit-1-Business-and-Technical-Requirements (Now unlocked)

Update: November 23, 2021
Addendum 1

The Judicial Council of California (JCC) is conducting this RFP for the benefit of the following California judicial branch entities (JBEs): the 58 Superior Courts of California (collectively, “Superior Courts” or “trial courts”). The JCC seeks to enter into leveraged procurement agreements, also referred to as “Master Agreements,” with one or more suitable vendors that can provide a fully functional integrated Payroll Solution, that is, a system that supports all required processes and calculations, as well as a service organization that performs or assists with payroll and benefits processing as required. The functional areas under consideration are as follows:

  • Real-time integrated application that allows for customization, workflows, and data exchange with third party business partners;
  • Software, licensing, implementation/project management services, data conversion, network and infrastructure recommendations, maintenance and support, and alternative hosting solutions required to support the JBEs. Vendor implementation/deployment staff to be located and authorized to work in the United States; and
  • Solution capabilities and features (Exhibit 1- Business and Technical Requirements).

The Master Agreements awarded from this RFP may be used by any and all JBEs.

The person or entity submitting a proposal (Proposer) entering into a Master Agreement commits to implementing and operating these services for any JBE requesting to engage under a Participation Addendum as set forth in this RFP. The JCC reserves the right to reject any and all proposals, to award the contract in whole or in part, and/or negotiate any or all items with individual Proposers if it is deemed in the JCC’s best interest, or not award any contracts based on submitted proposals.

Reponses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs).

Key Dates and Deadlines

  • Questions regarding this RFP must be submitted to and must be received by 3:00 p.m. (Pacific Time) on November 19, 2021.
  • Final proposal due date and time – December 17, 2021 at 3:00 p.m. (Pacific Time)
  • Non-cost and Cost Proposals are submitted in different mailboxes, please see below:

Further details regarding the solicitation are set forth in RFP No. TCAS-2021-03-AJ and related documents provided below: 

Request for Proposal

Attachment 1   Administrative Rules Governing RFPS
Attachment 2   JCC Standard Terms and Conditions (revised 11/23/21)
Attachment 3   Proposer’s Acceptance of Terms and Conditions
Attachment 4   General Certifications Form
Attachment 5   Small Business Declaration
Attachment 6   Payee Data Record Form
Attachment 7   Electronic Funds Transfer Authorization Form
Attachment 8   Iran Contracting Act Certification
Attachment 9   Unruh Civil Rights Act and California Fair Employment and Housing FEHA Act Certification
Attachment 10 Darfur Contracting Act Certification
Attachment 11 DVBE Bidder Declaration
Attachment 12 Bidder Declaration
Attachment 13 Trial Court Employee Count

Exhibit 1  Business and Technical Requirements
Exhibit 2  Implementation and Deployment Requirements
Exhibit 3  Cost Proposal Sheet
Exhibit 4  Proposer Response Template
Exhibit 5  Usage and Cost Reporting Template