Master Retail Electricity Sales Agreement, RFQ-FS-2021-06-BD

The Judicial Council of California seeks the services of qualified, properly licensed Electrical Service Providers with expertise in the provision of services under the California Direct Access Program, including provision of electric service for public buildings (“Proposals”).  It is anticipated that selected Sellers, may provide retail electric services to eligible Judicial Council properties within the distribution service territory or territories of a Transmission and Distribution Service Provider (“DSP”).  The electricity that may be purchased by the Judicial Council as a result of this solicitation will be delivered by the DSP to the Judicial Council’s corresponding ESA (the “Delivery Point”).  The DSP is the Investor Owned Utility that operates the transmission and distribution infrastructure, in the case of this solicitation, will be one of the three California DSPs: PG&E, SCE or SDGE

Multiple Sellers will be selected to enter into Master Retail Electricity Sales Agreement(s) (“Master Agreement(s)”) with the Judicial Council for the provision of retail electric services as defined in the California Direct Access Program. Those Sellers may be assigned various projects and tasks, as may arise, based on the location and nature of the services required (each a “Project(s)”).  Because the scope and number of Projects and tasks are unknown at the time of contract execution, the contracts are known as Master Agreements.

A Pre-Proposal Conference (non-mandatory) will be held via phone call-in on Thursday, January 06, 2022 at 10:00 AM, Pacific Time.
Call in #:  1-877-820-7831
Participant Code: 109630

Questions regarding the RFQ should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 5:00 PM Pacific Time on Thursday, January 20, 2022.

Proposals must be received no later than 5:00 PM, Pacific Time on Thursday, February 03, 2022.

For electronic submission of proposals, email your proposal no more than three (3) days in advance of the proposal due date to the following email addresses:
Email Non-Cost Portion Proposal to:           fs202106bd.proposal@jud.ca.gov
Email Cost Portion Proposal to:                   fs202106bd.cost@jud.ca.gov  
Note: Indicate the RFQ number and name of Proposer’s organization in the subject line of the email.

Proposals being submitted in hard copy may be sent by registered mail, certified mail, using the overnight courier of your choice, or by hand delivery.  Hard-copy Proposal submissions must delivered by the date and time listed on the coversheet of this RFQ to:

Judicial Council of California
Branch Accounting and Procurement
Attn: Ashley Kim, Administrative Specialist
RFQ Title: Master Retail Electricity Sales Agreement
RFQ No.: RFQ-FS-2021-06-BD
455 Golden Gate Avenue, 6th Floor

If a hard-copy Proposal is to be submitted by hand, it will only be considered a valid submission if it is received at the reception desk of the Judicial Council on the 6th floor of 455 Golden Gate Avenue, San Francisco, CA  94102 (Hours: 9:00 A.M. to 5:00 P.M., Judicial Council Business Days).  Sellers are advised to obtain a handwritten receipt from the Judicial Council receptionist when submitting.

The Seller must submit its electronic or hard-copy proposal in two (2) parts, the Attachment B, Technical Proposal and Qualification Questionnaire Form, and the Attachment C, Proposed Price Quotation Form.  The complete package for the Technical Proposal response, sections 1(1.1 through1.15) shall be no longer than twenty (20) pages double sided, or 40 pages single sided, 8½” x 11” paper, inclusive of résumés, forms, and pictures.  All page limits listed below refer to a single printed side (except where specifically stated below).  However, Sellers’ Qualification Questionnaire Form (included in Attachment B), Attachment Forms, and Proposed Price Quotation Form are not counted in this page limit.

For hard-copy submissions, the original Technical Proposal and Qualifications Questionnaire Form, and Attachments must be submitted to the Judicial Council in a single sealed envelope, separate from the Proposed Price Quotation Form. The Seller must write the RFQ title and number on the outside of the sealed envelope.  For electronic submissions, the Proposed Price Quotation Form shall be submitted in a separate file from the Technical Proposal and Qualifications Questionnaire Form.  For hard copy Proposals, the Seller must submit an electronic version of the Technical Proposal and Qualifications Questionnaire Form and Proposed Price Quotation Form on a separate USB memory stick/flash drive.  The files must be in PDF, Word, or Excel formats.

Further details regarding this solicitation and work requirements are set forth in the RFQ and the related documents listed below. All Attachments are posted to the RFQ webpage as separate documents:

Request for Qualifications

Attachments
Attachment A, Administrative Rules Governing this RFQ
Attachment B, Technical Proposal and Qualifications Questionnaire Form
Attachment C, Proposed Price Quotation Form
Attachment D, Judicial Council’s Standard Form of Agreement
Attachment E, Acceptance of the Terms and Conditions
Attachment F, General Certifications Form
Attachment G, Darfur Certification Form
Attachment H, Payee Data Record
Attachment I, Unruh Civil Rights Act & CA Fair Employment & Housing Act Certification
Attachment J, Iran Contracting Act Certification
Attachment K, Sample Historical Electricity Usage
Attachment L, Form for Submission of Questions

NOTE: The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.