E-Filing Services for the Superior Courts of California, RFP #BAP-2017-01-PC

Update: July 25, 2017
Intent to Award

Update: June 21, 2017
Addendum No. 2
RFP Revision 2
Exhibit 8 Revision 1
Exhibit 9 Addition
Exhibit 10 Addition

Update: April 11, 2017
Questions and Answers
Addendum No. 1
RFP Revision 1
Exhibits 1-7 Revision 1

The Judicial Council of California (the “JCC”), established in 1926, is authorized by the California Constitution as the policymaking body and administrative manager of California’s judicial branch. The JCC on behalf of the Superior Courts of California seeks to enter into Master Agreements with suitable vendors that can provide both an electronic filing manager (EFM) and an indigent/government agency (I/GA) electronic filing service provider (EFSP) solution that can be employed by the courts to expand the adoption of e-filing across the state while supporting innovation and minimizing costs.

Specifically, each EFM and I/GA EFSP solution hosted application suite should accomplish the following:

  • Support e-filing statewide for all litigation types.
  • Integrate with “core” case management systems (CMSs) employed by California courts, i.e., CMS applications provided by:
    • Journal Technology, Inc.
    • Justice Systems, Inc.
    • LT Court Tech, a Thomson Reuters business.
    • Tyler Technologies, Inc.

These CMSs are integrated with a document management system (DMS).

  • Integrate with the SunGard ONESolution CMS employed by a California Superior Court that achieved certification of compliance with California Electronic Court Filing (ECF) standards.
  • Provide accounting support to allow courts to reconcile for-fee EFSP filing.
  • Provide a zero-cost e-filing option for indigent and government filers.

The proposed solution will be at no cost to the JCC or the Superior Courts (i.e., the selected vendor will not be paid by the JCC or the Superior Courts for development, implementation, deployment, hosting, training, maintenance, support, etc. for the vendor portion of the solution for the duration of any resulting contract or renewal).  This RFP includes a requirement that proposers submit a cost recovery model with details on how the proposer will benefit from the solution described in its proposal.

Proposers entering into a Master Agreement will commit to implementing and operating these application services in any California Superior Court requesting to engage under a Participation Agreement as set forth in the RFP.

This RFP package includes a PDF file with the RFP and all related attachments and exhibits and the individual attachments and exhibits as separate Excel and Word documents.

Responses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs). This RFP will result in possibly two to four Master Agreements with an initial term of five years and five one-year options to extend the contract term.

Key Dates and Deadlines

  • A mandatory proposers’ conference will be held via video conference at 11:00 a.m. (PDT) on March 24, 2017.
  • Questions regarding this RFP should be directed to TCSolicitation@jud.ca.gov and must be received by 3:00 p.m. (PDT) on March 28, 2017.
  • Proposals must be received by May 15, 2017, no later than 3:00 p.m. (PDT)

Proposals must be delivered to:
Judicial Council of California
Attn:  Procurement – Contracts Supervisor
RFP No. BAP-2017-01-PC
2850 Gateway Oaks Drive, Suite 300
Sacramento, CA  95833-4348

Additional information regarding this solicitation, its requirements and the process are set forth in RFP # BAP-2017-01-PC and the related documents provided below:

E-Filing Services RFP #BAP-2017-01-PC and all related documents Note: This version of the RFP is obsolete, please reference RFP Revision 2

Attachment 1 – Administrative Rules Governing RFPs

Attachment 2 – JCC Standard Terms and Conditions

Attachment 3 – Bidder’s Acceptance of Terms and Conditions

Attachment 4 – Payee Data Record Form

Attachment 5 – General Certifications Form

Attachment 6 – Darfur Contracting Act Certification

Attachment 7 – Unruh Civil Rights & FEHA Certification

Attachment 8 – Iran Contracting Act Certification

Attachment 9 – Small Business Declaration

Attachment 10 – Bidder DVBE Declaration

Attachment 11 – Bidder Declaration

Exhibits 1 through 7 – Requirements (Updated April 11, 2017)

Exhibit 8 – Proposer Response Template (Updated June 21, 2017)

Exhibit 9 - Concept of Operations

Exhibit 10 - Technical Architecture