California Court Payroll Vendor Services, HRDRM-17-05-RBB

Update: May 24, 2017
Intent to Award

Update: May 15, 2017
Notice of Public Opening

Update: April 18, 2017
Questions and Answers

Update: April 10. 2017
Attachment 13 - Cost Proposal
Attachment 14 - Response Template
Addendum 1

The Judicial Council of California (“JUDICIAL COUNCIL” or “Establishing JBE”), chaired by the Chief Justice of California, is the chief policy making agency of the California judicial system.  The California judicial system consists of a total of 65 courts including the state Supreme Court, 6 Appellate Courts, and 58 Superior Courts (“Court/s” or “Participating JBE/s”).  Each Court operates under its own personnel policies and procedures and is a separate, independent entity.  The Courts range in size from very small to very large; for example, one trial court employs as few as four employees and has five job classifications as compared to another Court with 5,400 employees and 150 job classifications.  These differences within the Courts create many variables for payroll systems administration.

The JUDICIAL COUNCIL is soliciting proposals from vendors for a fully functional integrated Payroll/HR application under a Master Agreement that would cover all 65 courts with a fixed pricing structure based on the number of employees and types of services provided.  Critical to the success of this project is an approach that is thorough in identifying, customizing, and implementing or supporting the Courts’ workflow and procedures and providing the resources to complete implementation on schedule.  The integrated Payroll/HR applicant can be a commercial application customized to meet the requirements of the Courts or a fully customized application.  Migration services are also expected such that the application will contain all historical data which must be migrated from the existing applications and spreadsheets used in the Courts.

In order to fully identify the short and long - term costs and requirements of a commercial application versus a custom developed application, the proposal must clearly specify the approach and itemize licensing, support, and annual maintenance costs as well as professional development services to customize a commercial application to meet the each individual Courts’ needs.

Questions regarding this RFP should be directed to and must be received no later than April 6, 2017.  Hard copy proposals must be delivered no later than April 24, 2017 to:

Attention:  Lenore Fraga - Roberts, Bid Desk
RFP No:  HRDRM - 17 - 05 - RBB
Judicial Council of California
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102 - 3688

Further details regarding the solicitation are set forth in the RFP and related documents provided below.

RFP - HRDRM-17-05-RBB (Updated April 10, 2017)

Attachment 1 - Administrative Rule

Attachment 2 - Standard Provisions

Attachment 3 - Acceptance of Terms and Conditions

Attachment 4 - General Certification

Attachment 5 - Small Business Declaration

Attachment 6 - Payee Data Record

Attachment 7 - Iran Contracting Act

Attachment 8 - Unruh Certification

Attachment 9 - DVBE Bidder Declaration

Attachment 10 - DVBE Declaration

Attachment 11 - Employee Counts

Attachment 12 - Configuration Worksheets

Attachment 13 - Cost Proposal (Updated April 10, 2017)

Attachment 14 - Response Template (Updated April 10, 2017)