Phoenix SAP System Integration Support, RFP-TCAS-2020-08-LB

Update: February 24, 2021
Final Questions and Answers from February 11, 2021 and February 18, 2021

Update: February 17, 2021
Preliminary Questions and Answers from February 11, 2021

Update: February 5, 2021
NOTICE to Register for Pre-Proposal Conference



The Judicial Council of California, chaired by the Chief Justice of California, is the chief policy-making body of the California judicial system.  The California Constitution directs the council to improve the administration of justice by surveying judicial business, recommending improvements to the courts, and making recommendations annually to the Governor and the Legislature.  The council also adopts rules for court administration, practice, and procedure, and performs other functions prescribed by law.  The Judicial Council also comprises the staff agency for the council that assists both the council and its chair in performing their duties.

The Phoenix Program maintains a statewide finance and human resources system, with the same core configuration, for the fifty-eight (58) superior courts in California.  The system is supported on a single SAP software system called Phoenix on which all fifty-eight (58) superior courts maintain their financial data, and seventeen (17) superior courts maintain their Human Resources and payroll data.

Questions regarding this RFP must be directed to solicitations@jud.ca.gov and must be received no later than 3:00 p.m. Pacific Time, February 11, 2021

A non-mandatory Pre-Proposal Conference will be held on February 18, 2021. The meeting details will be posted on the Courts website by February 17, 2021.

Proposals must be received no later than 5:00 p.m. Pacific Time, March 19, 2021.

Further details regarding the solicitation are set forth in RFP TCAS-2020-08-LB and related documents are provided below.

Request for Proposal
Attachment 1 – Administrative Rules Governing RFPs (Non-IT Services)
Attachment 2 – Judicial Council Standard Terms and Conditions
Attachment 3 – Proposer’s Acceptance of Terms and Conditions
Attachment 4 – General Certifications Form
Attachment 5 – Darfur Certification
Attachment 6 – Payee Data Record Form
Attachment 7 – Iran Contracting Act Certification
Attachment 8 – Unruh and FEHA Certification
Attachment 9 – Darfur Contracting Act Certification
Attachment 10 – Bidder Declaration
Attachment 11 – DVBE Declaration
Attachment 12 – Phoenix Program and Background Information
Attachment 13 – Consultants and Titles Form
Attachment 14 – Cost Proposal
Attachment 15 – Example of a Work Authorization Process Form
Attachment 16 – Example of the Foreign Country Access Process and Form