Court Case Management Systems for the Superior Courts of California, TCAS-2017-05-JU

Update: February 5, 2018
Intent to Award

Update: January 24, 2018
Addendum 7
RFP Revision 6

Update: January 3, 2018
Addendum 6
RFP Revision 5

Update: January 3, 2018
Non-cost scoring

Update: December 19, 2017
Addendum 5
RFP Revision 4

Update: December 4, 2017
Addendum 4
RFP Revision 3

Update: October 20, 2017
Addendum 3
RFP Revision 2

Update: October 12, 2017
Questions and Answers
Addendum 2
Exhibit 8 Revision 1

Update: October 6, 2017
Addendum 1
RFP Revision 1

The Judicial Council of California (the “JCC”) established in 1926, is authorized by the California Constitution as the policymaking body and administrative manager of California’s judicial Branch.

The JCC on behalf of the Superior Courts of California seeks to enter into multiple leveraged procurement agreements, also referred to as “Master Agreements”, with suitable vendors to license and implement a new case management systems (CMS) to replace existing legacy systems with a fully integrated and developed CMS solution that will be able to interface with a court’s e-filing service provider and document management system.

In particular, the RFP seeks proposals for a state-of-the-art CMS, which includes design of the CMS and all requirements for infrastructure to implement and support the CMS solution, including implementation/deployment services, training, and hardware, network and desktop assessment to ensure adequate desktop and network infrastructure is in place, and ongoing application maintenance and support of the CMS.

The RFP is requesting detailed pricing for an initial eight courts that seek funding to replace their case management systems and costs for different size courts that may elect to use a Master Agreement that may be awarded as a result of this RFP. Additionally, this RFP is asking for pricing on Software as a Service (SaaS) case management system hosting option if offered by the vendor.   

Responses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs). The JCC intends to award multiple Master Agreements for an initial 5-year term and one-3-year option to renew and an additional 2-year option to renew, for a potential contract term of 10 years.  

This RFP package includes a PDF file with the RFP and the individual attachments and exhibits as separate Excel and Word documents.

Key Dates and Deadlines

  • A mandatory proposers’ conference will be held via conference call at 2:00 (PDT) on September 29, 2017.
  • Questions regarding this RFP should be directed to and must be received by 3:00 p.m. (PDT) on October 4, 2017.
  • Proposals must be received by October 23, 2017, no later than 3:00 p.m. (PDT)

Proposals must be delivered to:
Judicial Council of California
Attn:  Procurement – Contracts Supervisor
RFP No. TCAS-2017-05-JU
2850 Gateway Oaks Drive, Suite 300
Sacramento, CA  95833-4348

Additional information regarding this solicitation, its requirements and the process are set forth in RFP # TCAS-2017-05-JU and the related documents provided below:

Court Case Management Systems for the Superior Courts of California RFP

Attachment 1 – Administrative Rules Governing RFPs

Attachment 2 – Judicial Council Standard Terms and Conditions

Attachment 3 – Proposer’s Acceptance of Terms and Conditions

Attachment 4 – Payee Data Record

Attachment 5 – General Certifications

Attachment 6 – Darfur Contracting Act Certification

Attachment 7 – Unruh Civil Rights and FEHA Certification

Attachment 8 – Iran Contracting Act Certification

Attachment 9 – Small Business Certification

Attachment 10 – Bidder DVBE Declaration

Attachment 11 – Bidder Declaration

Exhibit 1 – CMS Business and Functional Requirements

Exhibit 2 – CMS Technical Requirements

Exhibit 3 – CMS Implementation and Deployment Requirements

Exhibit 4 – Court Specific Information

Exhibit 5 – Manual of Accounting

Exhibit 7.1 – Cost Matrix for Initial Courts

Exhibit 7.2 – Cost Matrix for Small, Medium and Large Courts

Exhibit 8 – RFP Vendor Response Template