Benchmarks for Statewide Collection Entities, BS-2018-03-DM

Update: June 7, 2018
Notice of Intent to Award

Update: May 3, 2019 - Extended RFP Due Date
Addendum 1

Update: April 23, 2019
Questions and Answers

The Judicial Council of California (Judicial Council), chaired by the Chief Justice of California, is the chief policy making agency of the California judicial system. The California Constitution directs the Judicial Council to improve the administration of justice by surveying judicial business, recommending improvements to the courts, and making recommendations annually to the Governor and the Legislature. The Judicial Council also adopts rules for court administration, practice, and procedure, and performs other functions prescribed by law. The Judicial Council staff assists both the council and its chair in performing their duties.

In July 2007, AB 367 Court-ordered debt was signed into law, it required the Judicial Council to develop performance measures and benchmarks to review the effectiveness of court and county collection programs (Participating Entities); and to report on these collection programs to the Legislature on or before December 31st annually.  In order to meet the legislative mandate, the Judicial Council sought to enter into a contact with a person or entity with expertise to provide comprehensive benchmarking.  The Collections Reporting Template (CRT), and the benchmarks were established in 2008.

As part of the Public Safety Trailer bill with the 2018 Budget, Government Code 68514(b) was enacted which states that “Judicial Council shall separately list the information required by subdivision (a) for fines and fees assessed in a year prior to the current reporting year that had outstanding balances in the current reporting year.”  The existing CRT was modified to capture the new data, including the separation of collections information by period, which substantially impacted the Gross Recovery Rate (GR) and Success Rate (SR) for all participating entities.  Now the Judicial Council is seeking to enter into a contract with a person or entity with expertise to provide updates to the established benchmarks to align with the CRT.

Questions regarding this RFP must be directed to and must be received no later than 3:00 p.m. Pacific Time, April 22, 2019.

Proposals must be received no later than 3:00 p.m. Pacific Time, May 6, 2019.  Hard copy proposals are required for this RFP and must be delivered to:

Bid Desk – Benchmarks for Statewide Collection Entities
Judicial Council of California
Branch Accounting and Procurement| Administrative Division
Attn: Sheryl Berry-T, RFP No: BS-2018-03-DM
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688

Further details regarding the solicitation are set forth in RFP Number: BS-2018-03-DM and related documents are provided below.

Request for Proposal

Attachment 1 – Administrative Rules Governing RFPs (Non-IT Services)

Attachment 2 – Standard Terms and Conditions

Attachment 3 – Proposer’s Acceptance of Terms and Conditions

Attachment 4 – General Certifications Form

Attachment 5 – Darfur Contracting Act Certification

Attachment 6 – Payee Data Record Form

Attachment 7 – Unruh and FEHA Certification

Attachment 8 – References

Attachment 9 – Bidder Declaration

Attachment 10 – DVBE Declaration