Facilities Services’ Integrated Workplace Management System (IWMS) Project, RFP-FS-2019-04-LB

Update: June 10, 2020
Notice of Cancellation

Update: April 14, 2020
Notice of Intent of Award

Update: April, 3 2020
Public Cost Opening Notice
Technical Non-Cost Proposal Scores

Update: February 10, 2020 
• Exhibit 2 - Statement of Work – REVISED
(Revisions: 1) Removes the requirement that the vendor Project Manager is dedicated full time to the project                       
                   2) Addressed a document linking issue.

• Exhibit 3 – Cost Workbook – REVISED
(Revision: Tab III-2 Subscription Services; Range of Active Users has been corrected

• Chart, Table and Diagrams – (PDF)
The below Chart, Table and Diagram are provided in Attachment 10 Questions and Answers. We’re also providing larger versions in case you can’t see them embedded into the Q&A Attachment.

                  o Chart for Question 17
                  o Table for Questions 20 & 37
                  o Diagram for Question 56

Update: February 7, 2020
Questions and Answers – PDF

The Judicial Council of California ("JCC" or "Judicial Council") Facilities Services Office (the "FSO") invites all interested software vendors and software implementation service providers (hereinafter, referred to as "vendor," "proposer," or "contractor") with proven products and experience, to submit proposals to implement, license, host, support, and maintain an Integrated Workplace Management System ("IWMS") for use by the Judicial Branch Entities.  For purposes of this RFP, the "Judicial Branch" means JCC, any California superior or appellate court, and the Habeas Corpus Resource Center.

The JCC, chaired by the Chief Justice of California, is the chief policy making agency of the California Judicial System. The FSO of the Judicial Council is responsible for managing the state judiciary’s portfolio.  The FSO manages ongoing operational needs for over four hundred and seventy-five (475) court judicial branch facilities, as well as site selection and acquisition for new capital projects.

The primary goal of this RFP is to obtain vendor proposals that meet the JCC’s requirements for an IWMS using the proposer’s current solution and service offerings. During the RFP process, proposers may be invited to participate in an information exchange with Judicial Council staff, to present their solution in detail, and provide a demo focused on the JCC’s key areas of interest.

Responses must be received no later than 5:00 p.m. Pacific Time, March 6, 2020.  Hard copy responses are required for this RFP and must be delivered to:

Attn: Bid Desk
Judicial Council of California
Branch Accounting and Procurement| Administrative Division
Attn: RFP No: RFP-FS-2019-04-LB
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688

Request for Proposal – WORD
Attachment 1 – Administrative Rules Governing RFP's – PDF
Attachment 2 - JCC Master Agreement – WORD
Attachment 3 – Proposer’s Acceptance of Master Agreement – WORD
Attachment 4 – General Certifications Form – WORD
Attachment 5 – Small Business Declaration – WORD
Attachment 6 – Payee Data Record Form – PDF
Attachment 7 – Iran Contracting Act Certification – WORD
Attachment 8 – Unruh and FEHA Certification – WORD
Attachment 9 – DARFUR Contracting Certification – WORD
Attachment 10 – Proposer Submission Questions Form – WORD
Attachment 11 – Qualifications Reference Sheet – WORD
Exhibit 1 – Business and Technical Requirements – XLS
Exhibit 2 – Statement of Work – WORD
Exhibit 3 – Cost Workbook – XLS
Exhibit 4 – Proposer Responses Template – WORD
Exhibit 5 – Estimated JCC IWMS Project Resources – REVISION NO. 1 – PDF​
Exhibit 6 – JCC Reports Requirement – PDF