Electronic Audit Working Paper Software Solution (Non-Vendor Hosted), AS-2022-37-DM

The Judicial Council of California (“Judicial Council”), chaired by the Chief Justice of California, is the chief policy making agency of the California judicial system, and includes the superior courts, appellate courts and state supreme court. The California Constitution directs the Council to improve the administration of justice by surveying judicial business, recommending improvements to the courts and making recommendations annually to the Governor and the Legislature. The Judicial Council also adopts rules for court administration, practice and procedure, and performs other functions prescribed by law. 

Audit Services currently has 20 licenses for an audit software application called Pentana. The current licensing agreement expires in May 2023. Audit Services is seeking a 5-year licensing agreement (for 20 individual licenses that are interchangeable among Judicial Council personnel, allowing up to 20 Judicial Council concurrent users at any given time), with one additional three-year option term for a potential maximum total of eight (8) years.

This Request for Proposal (“RFP”) is being issued by the Judicial Council on behalf of the Audit Services department.

If you have questions regarding this Request for Proposals, please email your questions to the Judicial Council of California Solicitation Mailbox at Solicitations@jud.ca.gov prior to 1:00 p.m. (Pacific Time) on August 10, 2022.

RFP submissions are due by 1:00 p.m. (Pacific Time) on September 2, 2022.  The JCC will not accept submissions after the stated date and time.

Further details regarding this RFP are set forth in RFP Number: AS-2022-37-DM and related documents are provided below.

Request for RFP

Attachment 1 – Administrative Rules Governing RFPs (IT Goods and Services)
Attachment 2 – Judicial Council Standard Terms and Conditions
Attachment 3 – Proposer’s Acceptance of Terms and Conditions
Attachment 4 – General Certifications Form
Attachment 5A – Payee Data Record Form
Attachment 5B – Payee Data Record Supplement (STD 205)
Attachment 6 – Mandatory Technical and Business Requirements
Attachment 7 – Software Demonstration and Evaluation
Attachment 8 – Pricing Sheet
Attachment 9 – Small Business Declaration
Attachment 10 – Bidder Declaration
Attachment 11 – DVBE Declaration
Attachment 12 – Darfur Certification
Attachment 13 – Unruh Certification Form