Closed Captioning Services RFP, BAP-2017-02-MS

Update: June 12, 2017
Intent to Award 

Update: April 25, 2017
Questions and Answers (Updated April 27, 2017)
Addendum 1
RFP Revision 1

The Judicial Council of California (the “JCC”) seeks the services of a qualified vendor to translate audio content, either live or pre-recorded, into display text synchronized with the audio, equivalent text to that of the audio, and access formats as described in this RFP (“Captioning Services”) to the judicial branch, including the Superior Courts of California (“Courts”), the appellate and supreme courts, Habeas Corpus Resource Center and the JCC (collectively referred to as “Judicial Branch Entities” or “JBEs”). The services will include full scale, real-time verbatim closed-captioning of proceedings and other live and pre-recorded meetings, media, and forums as described in the RFP.  The Judicial Council anticipates awarding a master agreement for an initial three-year term, with two consecutive one-year options for a potential maximum of five years. The Judicial Branch Entities are under no obligation to participate in the resulting master agreement.

The Judicial Council has estimated its requirements for Captioning Services and it is estimated that the council will require up to, but not limited to, 240 hours of Captioning Services for each one-year period. Distribution of these hours will be over the calendar year will be variable and generally, unpredictable. This estimate does not include Captioning Services for the other Judicial Branch Entities.

Responses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs).

Key Dates and Deadlines

  • Questions regarding this RFP should be directed to and must be received by 3:00 p.m. (PDT) on May 1, 2017.
  • Registration for Pre-proposal Conference (see section 12 of RFP for details) is scheduled on 1:00 a.m. (PDT) on April 24, 2017.
  • A proposers’ conference will be held via video conference at 10:30 AM to 12:00 Noon (PDT) on April 25, 2017.
  • Proposals must be received by May 31, 2017, no later than 1:00 p.m. (PDT).

Proposals must be delivered to:
Judicial Council of California
Attn: Procurement - Contracts Supervisor
RFP No. BAP-2017-02-MS
2850 Gateway Oaks Drive, Suite 300
Sacramento, CA, 945833-4348

Additional information regarding this solicitation, its requirements and the process are set forth in RFP # BAP-2017-02-MS and the related documents provided below:

Closed Captioning Services RFP

Attachment 1 - Administrative Rules Governing RFPs

Attachment 2 - JCC Standard Terms and Conditions

Attachment 3 - Proposer Acceptance of Terms and Conditions

Attachment 4 - General Certifications

Attachment 5 - Darfur Certification

Attachment 6 - Payee Data Record

Attachment 7 - Unruh Certification and FEHA Certification

Attachment 8 - Iran Contracting Act Certification

Attachment 9 - DVBE Declaration

Attachment 10 - Bidder Declaration

Attachment 11 - Conflict of Interest Certification

Exhibit 1 - Requirements Response Form

Exhibit 2 - Pricing Form