Managed Services for IT Operations, RFP IT-2023-46-DM

Update: June 9, 2023
Non-Cost Proposals Scores

Update: May 30, 2023
Addendum 3

Update: May 5, 2023
Addendum 2
Exhibit A
Exhibit B

Update: April 13, 2023
Q&A document

Update: April 12, 2023
Addendum 1

RFP Title: Managed Services for Information Technology Operations
RFP#: IT-2023-46-DM
 

The Judicial Council of California (Judicial Council or JCC), chaired by the Chief Justice of California, is the policy-making entity of the California judicial branch. The California Constitution directs the JCC to improve the administration of justice by surveying judicial business, recommending improvements to the courts, and making recommendations annually to the governor and the legislature. The JCC also adopts rules for court administration, practice, and procedure, and performs other functions prescribed by law.

The JCC Information Technology Office (JCC IT) coordinates court technology initiatives statewide and supports coordination throughout the Judicial Branch; manages centralized statewide technology projects; and optimizes the scope and accessibility of accurate state-wide judicial information.

The JCC seeks information technology (IT) operational managed services support to address the evolving IT needs of the Judicial Council of California. Accordingly, this RFP seeks proposals from interested vendors (Proposers) that can provide IT operational managed services support.

If you have questions regarding this Request for Proposals, please email your questions to the Judicial Council of California Solicitation Mailbox at Solicitations@jud.ca.gov prior to 1:00 p.m. (Pacific Time) 4/3/2023.

RFP submissions are due by 1:00 p.m. (Pacific Time) on 5/12/2023. Submission acceptance will be based on the date and time the emails are received by the Judicial Council. RFP submissions must be received prior to the due date and time, or the proposal will not be accepted.

Further details regarding this RFP are set forth in RFP Number: IT-2023-46-DM and related documents are provided below.

A. Request for Proposal
RFP document
Attachment 1 – Administrative Rules Governing RFPs (IT Goods and Services)
Attachment 3 – Proposer’s Acceptance of Terms and Conditions
Attachment 4 – General Certifications Form
Attachment 5 – Small Business Declaration
Attachment 6A – Payee Data Record Form (STD204)
Attachment 6B – Payee Data Record Supplement (STD 205)
Attachment 7 – Iran Contracting Act Certification
Attachment 8 – Unruh and FEHA Certification
Attachment 9 – Darfur Certification
Attachment 10 – DVBE Declaration    
Attachment 11 – Bidder’s Declaration
Exhibit A: Business and Technical Requirements and Response
Exhibit A-1: Evaluation Criteria and Proposal Submission Forms
Exhibit B: Cost Response
Exhibit C:  Scope of Work
Exhibit D: Service Level Requirements
Exhibit E: Reporting
Exhibit F: Resource Inventory and diagrams for Data Center and Data Network

B. RFP Attachment  -  Judicial Council Terms and Conditions
Attachment 2
Exhibit A: Transition Plan (to be determined)
Exhibit B: Statement of Work (to be determined)
Exhibit C: Scope of Work (to be determined)
Exhibit D: Unruh Civil Rights Act and FEHA Certification
Exhibit E: Fees
Exhibit F: Service Level Requirements and Fee Reductions
Exhibit G: Private Contractor Management Control Agreement
Exhibit G: CLETS FBI CJIS Security Addendum
Exhibit H: CJIS Security Policy
Exhibit I: CLETS Policies, Practices, and Procedures
Exhibit J: [Intentionally Omitted]
Exhibit K: Relationship Management and Contract Change Management
Exhibit L: Termination Assistance Plan
Exhibit M: Reports
Exhibit N: Resource Inventory

NOTE: The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.