Emergency Notification Services RFP, TCAS-2023-01-AJ

Update: June 13, 2023

Update: June 2, 2023

Update: May 22, 2023

Update: April 18, 2023

Update: March 30, 2023


The Judicial Council of California (JCC) is conducting this RFP for the benefit of the following California judicial branch entities (JBEs), the Superior Courts of California, Appellate Courts, the Supreme Court, and other Judicial Branch Entities (collectively, “Purchasing Group,” and individually, a “member of the Purchasing Group” or “Purchasing Group member”).

The JCC seeks to enter into a leveraged procurement agreement, also referred to as a “Master Agreement,” with one suitable vendor that can provide Vendor Hosted Emergency Notification Services (ENS).

The Master Agreement awarded from this RFP may be used by any and all JBEs.

The person or entity submitting a proposal (Proposer) entering into a Master Agreement commits to implementing and operating these services for any JBE requesting to engage under a Participation Addendum as set forth in this RFP. The JCC reserves the right to reject any and all proposals, to award the contract in whole or in part, and/or negotiate any or all items with individual Proposers if it is deemed in the JCC’s best interest, or not award any contracts based on submitted proposals. 

Reponses to this RFP will be evaluated in accordance with the evaluation criteria and methodology outlined in the RFP, including Attachment 1 (Administrative Rules Governing RFPs).

Key Dates and Deadlines

  • Pre-proposal conference via Microsoft Teams – March 28, 2023, 10:00 AM-11:00 AM (Pacific Time).
  • Questions regarding this RFP must be submitted to TCSolicitation@jud.ca.gov and must be received by 3:00 p.m. (Pacific Time) on April 11, 2023.
  • Final proposal due date and time – May 2, 2023, at 3:00 p.m. (Pacific Time)
  • Non-cost and Cost Proposals are submitted in different mailboxes, please see below: 

Further details regarding the solicitation are set forth in RFP No. TCAS-2023-01-AJ and related documents provided below:

Request for Proposal

Attachment 1   Administrative Rules Governing RFPS
Attachment 2   JCC Standard Terms and Conditions
Attachment 3   Proposer’s Acceptance of Terms and Conditions
Attachment 4   General Certifications Form
Attachment 5   Small Business Declaration
Attachment 6   Payee Data Record Form
Attachment 7   Electronic Funds Transfer Authorization Form
Attachment 8   Iran Contracting Act Certification
Attachment 9   Unruh Civil Rights Act and California Fair Employment and Housing FEHA Act Certification
Attachment 10 Darfur Contracting Act Certification
Attachment 11 DVBE Bidder Declaration
Attachment 12 Bidder Declaration

Exhibit 1 Cost Proposal Sheet
Exhibit 2 Proposer Response Template