Fleet Vehicle Management Services, JCC-2023-11-SB

Update: July 26, 2023
Notice of Intent to Award


Update: July 14, 2023
JCC-2023-11-SB_Addendum #4


Update: June 14, 2023
JCC-2023-11-SB_Addendum #3
Addendum 3, Attachment 9.2


Update: May 30, 2023
JCC-2023-11-SB_Addendum #2
Addendum 2, Attachment 2.1 – Standard Terms and Conditions
Addendum 2, Attachment 9.1 – Vehicle Lease Pricing Form


Update: May 19, 2023
JCC-2023-11-SB_Addendum #1

Update: May 8, 2023
Questions and Answers

Title:  Fleet Vehicle Management Services
RFP Number:   JCC-2023-11-SB


The Judicial Council of California (Judicial Council), the 58 superior courts, 6 appellate courts, the Supreme Court of California, and the Habeas Corpus Resource Center are collectively referred to as judicial branch entities or JBEs; or individually as a JBE.  The Judicial Council, chaired by the Chief Justice of California, is the chief policy making agency of the California judicial branch. This request for proposal (RFP) is being issued by the Judicial Council for the Judicial Council and for the benefit of all other JBEs as referenced above.

The Judicial Council is seeking proposals from qualified companies (Proposer) to provide fleet vehicle services under the terms of a Master Agreement with the potential to provide fleet vehicle services to all JBEs. These services will include vehicle leasing, fleet vehicle management, fleet telematics program, and insurance/accident management services.  The Judicial Council intends to award one Master Agreement. The Proposer will be asked to bid 36, 48, and 60 month term leases.  The term of the Master Agreement will be for five (5) years with the Judicial Council’s right to extend the term of the Master Agreement for one additional year.  As stated above, the Master Agreement may be used by all JBEs, including the Judicial Council.  For vehicle leases, Proposers must submit fixed prices for orders placed during the first year of the Master Agreement.  At the beginning of each contract year, the Judicial Council will allow a change in vehicle lease prices only, subject to restrictions.

This RFP has a Mandatory Pre-proposal Conference, via Teams meeting, on May 11, 2023 at 1:00PM

Questions should be directed to solicitations@jud.ca.gov and must be received no later than 3:00 pm Pacific Time, May 3, 2023

Proposals must be received by the Judicial Council no later than 1:00 pm, Pacific Time, May 23, 2023.

Further details regarding the solicitation are set forth in the RFP No. JCC-2023-11-SB and related documents provided below:

Request for Proposal

Attachment 1            Administrative Rules Governing RFPs (Non IT Services)
Attachment 2            JUDICIAL COUNCIL Standard Terms and Conditions
Attachment 3            Proposer’s Acceptance of Terms and Conditions
Attachment 4            General Certifications Form
Attachment 5            Darfur Contracting Act Certification
Attachment 6A          Payee Data Record Form (STD 204)
Attachment 6B          Payee Data Record Form (STD 205)
Attachment 7            Iran Contracting Act Certification
Attachment 8            Unruh and FEHA Certification
Attachment 9            Vehicle Lease Pricing Form
Attachment 10          Bidder Declaration    
Attachment 11          DVBE Declaration